Veterinary Receptionist

Caring Hands Animal Hospital - Clarendon; City of Rye (NY); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan for full-time employees

Structured onboarding and mentorship

Professional development opportunities

Job summary

Rye Harrison Veterinary Hospital is seeking a dedicated Veterinary Receptionist to join our team. The role focuses on front desk duties, client communication, and coordinating appointments in a busy veterinary setting.

Onboarding will cover workflows, software systems, and medical terminology. We value composure under pressure, a genuine affinity for animals, and excellent interpersonal skills to support clients with varied experiences.

Qualifications

• Minimum 1 year front desk or customer service in medical, dental, veterinary, or high-volume service environment
• Strong verbal and written communication skills
• Experience with appointment scheduling and multi-line phone systems, data entry, and payment processing (POS)
• Proficient in Microsoft Office and comfortable learning new software/workflows
• Able to multitask effectively in a fast-paced environment
• Reliable, punctual, and professional; capable of working independently and in a team
• Genuine affinity for animals and comfort in a clinical setting

Responsibilities

• Greet and check in clients and patients at the front desk, collect intake information, and confirm appointment details professionally
• Answer and manage a multi-line telephone system, direct calls and respond to scheduling inquiries
• Perform client check-out, including payment processing and scheduling future appointments
• Provide composed and compassionate customer service to clients experiencing anxiety or distress regarding their pet's health
• Perform accurate data entry and maintain organized records in the practice management system
• Communicate effectively with clinical staff to relay messages and flag urgent situations
• Maintain a clean, organized, and welcoming reception and waiting area

Skills

Customer service

Front desk

Communication

Multitasking

Organizational skills

Tools

Microsoft Office

Practice management system

POS

Job description

Rye Harrison Veterinary Hospital is seeking a dedicated and client-focused Veterinary Receptionist to join our team. This position is open to candidates who bring strong transferable experience from adjacent fields, including human medical or dental offices, urgent care clinics, emergency services, or high-volume hospitality and customer service environments.

We are looking for a professional whodemonstratescomposure under pressure, a genuine affinity for animals, andthe interpersonalskills to support clients across a wide range of experiences - including those that are emotionally demanding. Veterinary-specific knowledge is notrequired; comprehensive onboarding and training will be provided.

What to Expect

As you join our mission, expect to be supported in your work and home life with:

• A comprehensive benefits package, including medical, dental, and vision insurance
• Paid time off and a 401(k) plan for full-time employees
• Structured onboarding and mentorship covering veterinary workflows, software, and medical terminology
• Professional development opportunities

Salary: $20.00 - $23.00 per hour, determined by the candidate's skills, experience, and qualifications.

Schedule : This is a full time position with scheduled shifts Monday - Friday from 7:45 AM and 5:45 PM, with one late shift per week from 7:45 AM-7:45 PM. This position also includes rotating Saturday shifts from 7:45 AM-1:45 PM.

Responsibilities

• Greetand check in clients and patients at the front desk, collect intake information, and confirm appointment details in a professional and welcoming manner
• Answer and manage a multi-line telephone system, directing calls and responding to inquiries regarding scheduling, services, and general information
• Perform client check-out, including payment processing, posting charges, and scheduling future appointments
• Provide composed and compassionate customer service to clients experiencing anxiety, distress, or difficult news regarding their pet's health
• Perform accurate data entry and maintain organized records in the practice management system following onboarding and training
• Communicate effectively with clinical staff to relay messages, flag urgent situations, and support efficient daily operations
• Maintain a clean, organized, and welcoming reception and waiting area

Qualifications

• Minimum 1 year of experience in a front desk, receptionist, or customer service role in a medical, dental, urgent care, veterinary, or high-volume service environment
• Proven customer service skills with strong verbal and written communication, including active listening and conflict resolution
• Experience with appointment scheduling, multi-line phone systems, data entry, and payment processing or point-of-sale (POS)
• Strong organizational skills and attention to detail; ability to multitask effectively in a fast-paced environment
• Proficient in Microsoft Office; comfortable learning new software and workflows
• Reliable, punctual, and professional; ability to work independently and as part of a team
• Genuine affinity for animals and comfort working in a clinical setting

Experience in a veterinary clinic, animal care facility, or medical office; familiarity with veterinary or medical terminology; or PIMS software experience (Cornerstone,Avimark,ImproMed,eVetPractice, orezyVet) is considered a strong asset.

About Rye Harrison Veterinary Hospital

Rye Harrison Veterinary Hospital is a full-service, AAHA-accredited facility serving Rye, NY and surrounding communities in Westchester and Fairfield Counties. We care for dogs, cats, and exotic pets, offering advanced medical services alongside boarding and grooming. Our team is committed to delivering outstanding patient care while fostering a positive and supportive work environment.

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