Veterinary Office Manager

XPrep Learning Solutions LLC; Livonia (MI); On-site; USD 65,000 - 90,000; Full time

Job summary

Bloom Animal Hospital in Livonia, MI is seeking a Veterinary Office Manager to lead our Dermatology and General Practice teams within the Thrive Pet Healthcare network. The role combines clinical presence with day-to-day operations, including staff coaching, scheduling, payroll, and workflow optimization to deliver outstanding patient care and client service.

The ideal candidate will have 5+ years in a veterinary setting, strong leadership skills, and a hands-on approach to build a

Qualifications

• Minimum 5 years in veterinary hospital leadership or management.
• Strong understanding of hospital operations and workflows.
• Proven leadership, coaching, and supervisory experience.
• Excellent organizational and communication skills.
• Proficiency with MS Office and practice management software.
• Experience with scheduling, payroll, and timekeeping.

Responsibilities

• Coach, mentor, and develop staff to encourage professional growth and clinical excellence.
• Recruiting, interviewing, onboarding, and training new team members.
• Performance evaluations, coaching conversations, and employee development.
• Reinforce hospital policies, medical protocols, and operational standards while promoting accountability.
• Lead regular staff meetings and communicate operational updates.
• Serve as the primary point of contact for support staff and veterinarians, fostering collaboration across the hospital.
• Process payroll accurately and on time.
• Monitor inventory levels, controlled substances, and medical supply ordering.
• Ensure OSHA compliance and maintain employee records.
• Process invoices, bills, and other financial documents.
• Generate operational reports and assist with practice performance tracking.
• Support scheduling, workflow efficiency, and daily hospital operations to ensure exceptional patient care and client service.
• This is a working manager role, staying connected to the clinical environment while leading by example.

Skills

Leadership

Coaching

Staff development

Communication

Organizational skills

Multitasking

Client service

Payroll & scheduling

Timekeeping

Problem solving

Education

High school diploma or equivalent

Tools

Practice Management Software

Microsoft Office

Job description

About You

Bloom Animal Hospital is looking for a Veterinary Office Manager to join our Dermatology and General Practice team as part of the Thrive Pet Healthcare community in Livonia, MI.

We're seeking a collaborative leader with a strong veterinary background-ideally an experienced Veterinary Technician who understands the day-to-day operations of a busy animal hospital. The ideal candidate is passionate about patient care, enjoys developing and mentoring teams, and thrives in a hands‑on leadership role where they can support both clinical and operational excellence.

As the Veterinary Office Manager, you will partner with the Area Business Manager to ensure the hospital operates efficiently while fostering a positive, team-oriented culture. This role provides day-to-day operational leadership, supports clinical and administrative staff, and helps drive an exceptional experience for patients, clients, and team members. You will assist with recruiting, coaching, performance management, scheduling, and workflow optimization while serving as a trusted resource for the hospital team and doctors.

Leadership & Team Development

• Coach, mentor, and develop veterinary support staff to encourage professional growth and clinical excellence.
• Assist with recruiting, interviewing, onboarding, and training new team members.
• Participate in performance evaluations, coaching conversations, and employee development.
• Reinforce hospital policies, medical protocols, and operational standards while promoting accountability.
• Lead regular staff meetings and communicate operational updates.
• Serve as the primary point of contact for support staff and veterinarians, fostering collaboration across the hospital.

Operations & Administration

• Process payroll accurately and on time.
• Monitor inventory levels, controlled substances, and medical supply ordering.
• Ensure OSHA compliance and maintain employee records.
• Process invoices, bills, and other financial documents.
• Generate operational reports and assist with practice performance tracking.
• Support scheduling, workflow efficiency, and daily hospital operations to ensure exceptional patient care and client service.

Hands-On Leadership

This is a working manager position. You'll spend more than half of your scheduled time supporting daily hospital operations alongside your team. The ideal candidate enjoys staying connected to the clinical environment, leading by example, and stepping in wherever needed to support patient care, client service, and hospital success.

What We're Looking For

Required Qualifications

• High school diploma or equivalent.
• Minimum of 5 years of experience in a veterinary hospital or specialty practice.
• Strong understanding of veterinary hospital operations and workflows.
• Demonstrated leadership, coaching, or supervisory experience.
• Excellent organizational and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced clinical environment.
• Excellent interpersonal and communication skills with the ability to build positive relationships across veterinary teams.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and practice management software.
• Experience with scheduling, payroll, and timekeeping.
• Commitment to maintaining professionalism, confidentiality, and delivering exceptional patient and client care.

Preferred Qualifications

• Veterinary Technician background strongly preferred.
• At least 1 year of hands‑on clinical experience providing direct patient care as a Veterinary Technician.
• 3+ years of leadership or supervisory experience in a veterinary hospital.
• Experience in specialty medicine, particularly dermatology, is a plus.
• Experience leading hospital operations while maintaining an active presence on the clinical floor.