Veterinary Client Service Representative
Community Options, Inc.
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Benefits offered by this job
Job summary
Capital Veterinary Specialists in Jacksonville, FL seeks a Veterinary Client Service Representative to join Thrive Pet Healthcare. The role emphasizes delivering exceptional client service, accurate records, and efficient scheduling in a fast-paced hospital environment.
Ideal candidates have 2–4 years of veterinary customer service experience, strong communication, and leadership abilities. This on-site position offers growth opportunities within a nationally connected network while serving the
Qualifications
- High school diploma required.
- Fluent in English (reading, writing and oral).
- Working knowledge of Microsoft Office, Windows and email.
- Experience in team scheduling.
- 2–4 years of veterinary customer service experience.
- Strong written and communication skills.
- Highly organized with attention to detail.
- Ability to lead a team of client service representatives.
- Ensure all client and patient information is accurate, schedule appointments, and obtain signatures.
- Document all client correspondence and manage deposits.
Responsibilities
- Greet clients and patients, deliver exceptional customer service, and answer questions.
- Communicate with staff about patient care and client questions.
- Document all communications and maintain records.
- Maintain lobby and exam rooms in a clean, organized fashion.
- Perform administrative intake and general clerical duties.
- Manage appointment schedules and confirm upcoming visits.
- Train and support new team members and foster a positive team culture.
- Ensure each client interaction is handled with care and efficiency.
Skills
Education
Tools
Job description
Capital Veterinary Specialists is looking for a Veterinary Client Service Representative to join our team as part of the Thrive Pet Healthcare community.
At Capital Veterinary Specialists, a Thrive Pet Healthcare partner, you will have the support, tools, and resources to elevate your skills. As a hospital deeply rooted in the local community, you will experience the best of both worlds: a genuine local feel with the benefits of Thrive's national resources.
Schedule: 4 - Ten hour shifts; every other weekend required
Capital Veterinary Specialists is looking for a Veterinary Client Service Representative to join our team as part of the Thrive Pet Healthcare community.
At Capital Veterinary Specialists, a Thrive Pet Healthcare partner, you will have the support, tools, and resources to elevate your skills. As a hospital deeply rooted in the local community, you will experience the best of both worlds: a genuine local feel with the benefits of Thrive's national resources.
Summary- We are seeking an individual with strong emotional competencies; display positive attitudes, authenticity deliver exceptional customer service, and caring empathy toward others. Employee should have experience in customer service leadership, have a strong work ethic, and have a warm personality. Experience in a specialty and/or emergency setting is preferred.
- Educational:
- High school diploma
- Fluent in English (Reading, Writing and Oral);
- Working knowledge of Microsoft Office, Windows platform, and email.
- Experience in team scheduling
- Professional:
- 2-4 years of veterinary customer service experience
- Highly evolved written/communication skills
- Exceptionally organized with attention to detail
- Ability to adapt and work well in a busy environment
- Ability to lead a team of client service representatives
- Ensure all client and patient information is accurate, schedule appointments, and obtain appropriate signatures.
- Document all client correspondence. Extract and send requested information from the medical record when requested.
- Help create accurate, timely medical records by verifying charges, scanning paperwork, attaching medical records.
- Support service departments in various administrative needs including scanning, faxes, entering patient weights, contacting clients for paperwork and deposits
- Accurately process clients’ payments including cash, credit, check, scratch pay and Care Credit.
- Physical:
- Must be able to be comfortable around all types of animals-primarily cats and dogs.
- Able to lift up to 30lbs without assistance.
- What you will do:
- Professionally Greet clients and patients, deliver exceptional customer service, and ensure that all clients questions and concerns are answered in friendly, kind, and informative manner
- Effectively communicate and collaborate with staff regarding patient care and client questions
- Document all communications and conversations
- Maintain communal areas such as lobby and exam rooms
- Perform administrative intake duties
- General administrative duties
- Manage appointment schedule
- Confirm upcoming appointments
- Exhibit a positive attitude while being courteous, professional, and kind.
- Foster enthusiasm, collaboration, and respectful team culture.
- Promote a positive environment for learning by training new team members.
- Ensure each client interaction is handled with care and efficiency
In this environment, you may be exposed to the following, biohazardous substances, chemical hazards, unpleasant odors, loud noises, animal feces and emotionally stressful situations.
At Capital Veterinary Specialists, you'll feel the warmth and openness of a small clinic, while having the opportunity and support of a united network.
Capital Veterinary Specialists is a high-quality practice equipped with the latest technology in beautiful and clean facilities. We offer excellent medicine, surgery, dentistry, laparoscopy, endoscopy, radiology, , ultrasound, laser and more. We promote an emotionally intelligent work environment with a positive work/life balance. At Capital Veterinary Specialists, we invest heavily in our employee's long term health and happiness!
Thrive offers a suite of benefits to support team members’ emotional, physical, professional, and financial wellbeing. In addition to our health and life insurance, and short- and long- term disability plans, we offer eligible team members:
- Competitive pay
- 401(k) with employer match
- Mental health resources, including 24/7 access to Lyra Health
- Paid parental leave
- Purr-ental leave for when you adopt a pet
- Employer-sponsored childcare and elder care
- Personalized care for every family-forming journey
- Discretionary funds and FREE CE courses
- Pet perks and veterinary service discounts
- Student loan management tools and assistance
We listen to your needs and then meet them. Through training and free CE experiences, your career development can flourish. And in our locally rooted, nationally connected community, you'll be able to make connections, access opportunities and find support with ease.
Support for you is as vital as the support you provide.
At Thrive, you have the opportunity to develop your career in a way that best suits your goals. Take advantage of our comprehensive learning and skill-building programs to enhance your expertise. You can build your skills and earn credentials through:
- Our vast, diverse, and free library of continuing education courses - ThriveU
- Live, virtual interactive workshops to develop valuable leadership skills
- A program to designed to teach you the fundamentals of running a pet hospital
- Scholarship opportunities and tuition reimbursement
- Move into any specialty, hospital type, or environment – across the nation.
- Leadership training for a thriving and long career in the veterinary profession.
Vet-founded and Austin-born, Thrive Pet Healthcare has expanded to over 380 partner hospitals nationwide, united by a mission to shape the future of pet well-being through medical excellence, innovative technology, and a connected community of teams and partners.
We bridge general practice, urgent care, specialty, and emergency care, and our locally rooted, nationally connected hospitals benefit from Thrive's extensive resources while maintaining their unique identities.
We believe that supporting our people is the key to helping pets thrive through every stage of life.
Join us where #WeThriveTogether. We provide customizable professional development opportunities, a supportive work environment that values work-life rhythms, and 24/5 mental health support.
Compensationis negotiablebased on credentials and experience withahourly pay rate starting at$18/ hour. The actual rate offered will carefully consider a wide range of factors, including your skills, qualifications, experience, and location.
At Thrive Pet Healthcare, we are committed to creating a culture where everyone from any background can be heard, respected, and valued. We pledge to build an inclusive environment nurtured by respectful curiosity to support, encourage, and celebrate the diverse voices of our teams and the communities we serve.
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