Veterinary Client Care Coordinator

Ethos Veterinary Health; Honolulu (HI); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Retirement benefits

Paid time off

CE allowance

Employee Assistance Program

Uniform allowance

Career advancement opportunities

Job summary

Ethos Veterinary Health’s Veterinary Emergency + Referral Center of Hawaii seeks an Emergency Concierge / Client Care Coordinator in Honolulu to bridge communication between clinicians and families during emergencies.

In this full-time role, you will guide clients, gather histories, discuss treatment plans and financing options, and coordinate admissions and discharge with compassion and professionalism.

Qualifications

• Excellent verbal and written communication, with ability to adapt to diverse client situations.
• Exceptional customer service skills with a compassionate approach.
• Strong organizational, time management, and multitasking abilities.
• Ability to remain calm and professional in a fast-paced emergency environment.
• Experience collaborating within a multidisciplinary team.
• Attention to detail and accurate documentation.

Responsibilities

• Serve as liaison between emergency clinicians, technicians, and clients.
• Welcome clients and provide updates during visits.
• Collect and verify patient history and documents in ezyVet.
• Coordinate communications between clients and vets during emergencies.
• Explain treatment plans and financial estimates compassionately.
• Discuss deposits and financing options like CareCredit.
• Coordinate admissions and approvals with the medical team.
• Monitor client locations and provide updates during wait times.
• Review invoices prior to discharge for accuracy.
• Assist families with euthanasia paperwork and support conversations.
• Manage client communications in ezyVet and SmartFlow.
• Support STAT intake with brief histories and CPR status discussions.
• Collaborate with veterinarians, technicians, and client services.

Skills

Verbal communication

Written communication

Customer service

Organization

Multitasking

Calm under pressure

Team collaboration

Detail orientation

Computer systems

Tools

ezyVet

SmartFlow

Job description

Emergency Concierge / Client Care Coordinator
$18.00 - $22.00/hr
Full-time opportunity in Honolulu, Hawaii

Help create a compassionate and seamless experience for pets and their families during some of their most difficult moments. As an Emergency Concierge at Veterinary Emergency + Referral Center of Hawaii (VERC), you'll serve as the communication bridge between our Emergency clinicians and clients, ensuring families stay informed, supported, and confident throughout their pet's emergency visit.

Why Join Veterinary Emergency + Referral Center of Hawaii (VERC)

At VERC, part of Ethos Veterinary Health, you'll join a team of board-certified specialists and highly trained emergency professionals dedicated to providing the highest standard of emergency and specialty veterinary care throughout the Hawaiian Islands.

Our state-of-the-art hospital features advanced diagnostic technology including ultrasound, CT, MRI, electrochemotherapy, and a full in-house laboratory. As an Emergency Concierge, you'll play a critical role in delivering exceptional client communication while supporting efficient patient care in a fast-paced emergency environment.

In Your Day-to-Day, You Will

• Serve as the communication liaison between emergency clinicians, technicians, and clients.
• Welcome clients, escort them to exam rooms, and provide updates throughout their visit.
• Collect and verify patient history, referring veterinarian (rDVM) information, and medical records in ezyVet.
• Coordinate communication between clients and veterinarians during emergency visits.
• Prepare, review, and explain treatment plans and financial estimates with compassion and professionalism.
• Discuss payment expectations, including deposits and available financing options such as CareCredit.
• Coordinate admissions, treatment approvals, and communication with the emergency medical team.
• Monitor client locations throughout the hospital and provide updates during extended wait times.
• Review invoices prior to discharge to ensure accuracy and completeness.
• Assist families with euthanasia paperwork and provide compassionate support during difficult conversations.
• Manage client communications and documentation within ezyVet and SmartFlow.
• Support emergency intake for critical (STAT) patients by gathering brief histories, discussing CPR status, and coordinating client communication while the medical team provides immediate care.
• Work closely with veterinarians, technicians, and client service teams.
• Contribute to a positive, team-focused hospital culture.

What You Bring

• Excellent verbal and written communication skills with the ability to adapt to a variety of client situations.
• Exceptional customer service skills and a compassionate, empathetic approach.
• Strong organizational, time management, and multitasking abilities.
• Ability to remain calm, professional, and composed in a fast-paced emergency environment.
• Experience working collaboratively within a multidisciplinary team.
• Strong attention to detail and commitment to accurate documentation.
• Proficiency with computer systems; experience with ezyVet or SmartFlow is a plus.
• Veterinary, healthcare, or emergency client service experience preferred.
• A collaborative mindset and commitment to exceptional client care.

Perks & Benefits

Benefits for this role may include health insurance (medical, dental, vision), retirement benefits, paid time off (including sick leave and vacation), short-term and long-term disability, and life insurance.

• Competitive compensation
• Medical insurance, including an optional 100% employer-paid health plan
• Dental, vision, disability, and life insurance401(k) retirement plan and Flexible Spending Accounts (FSA)
• Paid time off (PTO)
• Continuing Education (CE) allowance and ongoing professional development opportunities
• Employee Assistance Program (EAP)
• Uniform allowance
• Career advancement opportunities within Ethos Veterinary Health

Location Highlight

Live and work in beautiful Honolulu, where world-renowned beaches, tropical landscapes, and year-round sunshine create an unmatched quality of life. Build a meaningful career while supporting pets and their families at one of Hawaii's premier specialty and emergency veterinary hospitals.

About Ethos Veterinary Health

Ethos Veterinary Health, part of the NVA Group, is where you come to practice world-class veterinary medicine and help shape what veterinary care becomes next.

Across our network of more than 140 specialty and emergency hospitals, science moves forward, standards are elevated, and innovation is put into practice every day. You'll work alongside respected veterinary professionals in hospitals designed for learning, collaboration, and excellence.

Here, mentorship is a two-way street. You'll share your expertise, learn from others, and continue to grow professionally and personally.

At Ethos, you inspire hope, deliver exceptional care, and help advance veterinary medicine—together.

Join Us

At Ethos, this isn't just a job—it's an opportunity to provide comfort, clarity, and compassionate support when clients need it most. If you thrive in a fast-paced emergency environment and are passionate about delivering an exceptional client experience, we'd love to hear from you.

Equal Opportunity Employer

Ethos Veterinary Health is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees. Employment decisions are based on qualifications, competence, merit, and business need.