Veterans Services Coordinator and VA Certifying Official

FTSE - Full Time Staff Exempt; St. Louis (MO); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Hybrid work schedules

University matching 401(k)

Tuition waiver for employees

Health and wellness benefits

Paid time off and holidays

Job summary

Maryville University in St. Louis seeks a Veterans Services Coordinator and VA Certifying Official to serve as the primary contact for veteran and active-duty students and to certify VA educational benefits.

You will manage VA benefits, educate students, coordinate with Enrollment Management, track project progress, and support registration and graduation operations, with hybrid work options.

Qualifications

• Bachelor's degree required or 2+ years in Registrar/Academic Records.
• 2+ years VA services or military experience and knowledge of VA programs.
• Strong written and verbal communication with confidentiality.
• Experience with Ellucian Colleague and Salesforce CRM is preferred.

Responsibilities

• Act as primary contact for veterans and active-duty students.
• Certify VA educational benefits for students and monitor progress.
• Educate students on VA benefits and related educational matters.
• Support Veteran/Military student engagement in the CRM system.
• Manage payments and debt related to VA benefits on student accounts.
• Recruit and supervise VA work-study students.
• Assist Registration and Graduation Operations during peak times.
• Respond to inquiries via phone, email, and live chat within the Division.

Skills

VA services experience

Customer service

Multitasking

Analytical skills

Communication skills

Education

Bachelor's degree

Tools

Ellucian Colleague

Salesforce CRM

Microsoft Office

Job description

Veterans Services Coordinator and VA Certifying Official

#26-100297

St. Louis, Missouri, United States

Job Description

General Summary - Overall Position Purpose

To act as the primary point of contact for the veteran/military students, to serve as the VA Certifying Official for Maryville University, and to act as an analyst and coordinator for specific projects. Participate in developing solutions for Veterans Services and
in certifying veteran educational benefits on behalf of Maryville University, and monitor progress of projects and track identified
system problems through completion/resolution.

1. Primary contact for all Veterans and Active-Duty military students.
2. Certifying Official for all veterans’ students utilizing VA educational benefits through Enrollment Manager and other military benefit systems and tracking their progression within Ellucian Colleague.
3. Educate Veterans and Active-Duty military students concerning VA benefits to which they are entitled, educational and non- educational.
4. Facilitation of a Veteran/Military student community/engagement within the Salesforce CRM database.
5. Manage and reconcile all payments of military benefits on the student account, and Debt Management for students receiving VA benefits.
6. Recruitment and supervision of VA work‑study student(s).
7. Assist Registration and Graduation Operations team members with their primary job functions at peak times.
8. Assist students from all populations via phone, email, and live chat with inquiries related to the areas of expertise housed within the Strategic Enrollment Management Division.
9. Complete Special Projects, as assigned.

Qualifications:

To perform this job satisfactorily, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability, and environmental conditions required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.It is also the responsibility of every employee of the University to remain current in their field, ensuring that they have the requisite knowledge and skills to perform the position at a high level. Requisite knowledge and skills change over time; therefore, the employee must be aware of changes and react to them by obtaining current knowledge and skills.

Required knowledge, skills, or abilities:

• Strong competencies of integrated software systems, as well as Windows applications, file management, document imaging, Microsoft Office Suite, and the ability to learn new systems with excellent customer service and interpersonal skills
• Excellent written and communication skills and ability to maintain confidentiality
• Ability to multi-task and work in an open office atmosphere and/or virtual environment
• Ability to handle various complex responsibilities and prioritize appropriately
• Ability to work collaboratively in a dynamic team environment and ability to be adaptable, intuitive, and flexible
• Strong sense of initiative; self-starter Ability to meet strict deadlines
• 2 or more years of experience in VA Services or military experience and knowledge of VA programs and areas outside of the military and within the educational eenefits realm
• Experience with VA educational benefits resources and systems experience with Ellucian Colleague and/or Salesforce CRM
• High comfort level with technology and integrated system-process thinking
• Analytical and mathematical skills for reporting on student data and calculating student tuition and fees

• Required Formal Education Bachelor's degree or 2 years of experience in the Office of the
  Registrar/Academic Records

Additional Applicant Information

• Actual compensation will be commensurate with education, experience, skills, internal equity, and market considerations.

Benefits Highlights

• Maryville University offers a comprehensive benefits package designed to support the health, financial well-being, and professional growth of our employees. Eligible employees enjoy access to:
  • Medical, dental, and vision coverage
  • Retirement plan with 100% University matching up to 9% contributions
  • University-paid life and long-term disability insurance
  • Generous paid time off, including 18 holidays, 3 weeks of vacation, 12 sick days, and 4 personal days
  • Full/Partial Tuition waived for employees and eligible dependents
  • Hybrid and flexible work schedules
  • Wellness programs and employee assistance resources
  • Free parking, fitness center access, and other campus perks

Maryville University is committed to a policy of equal employment opportunity and prohibits discrimination on the basis of age, disability, gender, genetic information, familial status, national origin, race/color, religion, sex, sexual orientation, gender identity, veteran status, or any other status protected by law. This extends to all aspects of the employment relationship, including recruiting, hiring, training, on-the-job treatment, promotion, layoff, and termination.