Veterans Programs Administrative Coordinator

U.S.VETS; March Air Reserve Base (CA); On-site; USD 38,000 - 52,000; Full time

Job summary

U.S. VETS at the March Air Reserve Base site seeks a Program Assistant to provide administrative support for site programs.

You will maintain client records, assist with rent collection, petty cash, invoicing, and reporting to help service veterans and their families. Reporting to the Operations Manager, you will coordinate supplies, support audits, and assist with events, volunteer activities, and program onboarding.

Qualifications

• One year of experience in social services or related field.
• Bachelor’s degree preferred.
• Employment at U.S. VETS for at least three months may substitute for one year of experience.
• Strong computer literacy and proficiency in Microsoft Office.
• Highly organized with attention to detail.
• Ability to work independently and within a team.
• Excellent communication skills, both oral and written.
• Proactive, flexible, and creative.
• Knowledge of veteran issues, homelessness, and local services a plus.

Responsibilities

• Maintains central databases of client and program information using Excel, HMIS, My Case Records, and QuickBooks.
• Supports Case Management by maintaining files and aiding audits.
• Collects and tracks program rents, issues receipts, and reports rent compliance.
• Manages petty cash, tracks expenses, and assists with audits and reimbursements.
• Collects and deposits site cash, money orders, and donations.
• Monitors supply inventory, coordinates purchases, and tracks vendor balances.
• Coordinates with staff to submit requests for supportive service funds.
• Assists with accounting functions and with National Accounts Payable.
• Assists in data collection for grants, reports, budgets, and billings.
• Supports Development and Communications by recording cash/in-kind contributions.
• Coordinates volunteer activities and event planning for donors and staff.
• Assists with program activities such as intake, eligibility, and orientation.
• Supports HR tasks including posting, interviews, orientation, and evaluations.
• Assists supervisors with payroll allocations and staff training.
• Maintains Operations Manual updates and policy reviews.
• Provides confidential support to management, staff, and interns.

Skills

Excellent communication

Organizational skills

Team collaboration

Proactive problem-solving

Education

Bachelor’s degree preferred

Tools

HMIS

My Case Records

QuickBooks

Microsoft Excel

Job description

U.S. VETS at the March Air Reserve Base site seeks a Program Assistant to provide administrative support for site programs.

You will maintain client records, assist with rent collection, petty cash, invoicing, and reporting to help service veterans and their families. Reporting to the Operations Manager, you will coordinate supplies, support audits, and assist with events, volunteer activities, and program onboarding.