Veterans Programs Admin Assistant | Grant & Data Support

Adecco Portugal; Milwaukee (WI); On-site; USD 33,000 - 34,000; Full time

Job summary

Center for Veterans Issues is seeking an Administrative Assistant to support the GPD Housing Program, assisting the Director of Transitional Housing Programs and ensuring efficient operations. This role involves calendars, reports, compliance, and data entry in a fast-paced nonprofit setting.

Ideal candidates have an associate degree or equivalent with 3–5 years of admin experience, strong MS Office skills, excellent organization, and confidentiality.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Three to five years of administrative support experience.
• Strong Microsoft Office skills.
• Excellent organizational and time-management abilities.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to pass a criminal background check related to the position.

Responsibilities

• Manage calendars, schedules, and appointments.
• Prepare correspondence, reports, and meeting materials.
• Answer and direct phone calls, emails, and inquiries.
• Coordinate meetings and maintain administrative records.
• Assist with grant applications, reports, and documentation.
• Maintain accurate files related to VA and grant compliance.
• Track reporting deadlines and ensure timely submissions.
• Support audit preparation and compliance activities.
• Enter, track, and maintain program data.
• Assist with monthly, quarterly, and annual reporting.
• Maintain confidential veteran participant records.
• Support program performance tracking and outcome measurement.
• Coordinate communication between staff, veterans, and community partners.
• Organize staff meetings, training sessions, and veteran events.
• Assist with purchasing, invoice tracking, and budget documentation.
• Provide general office support and administrative assistance.

Education

Associate degree or equivalent

Administrative support experience

MS Office

Organizational skills

Time-management

Written and verbal communication

Confidentiality

Background check

Tools

Microsoft Office

Job description

Center for Veterans Issues is seeking an Administrative Assistant to support the GPD Housing Program, assisting the Director of Transitional Housing Programs and ensuring efficient operations. This role involves calendars, reports, compliance, and data entry in a fast-paced nonprofit setting.

Ideal candidates have an associate degree or equivalent with 3–5 years of admin experience, strong MS Office skills, excellent organization, and confidentiality.