Administrative Assistant

Adecco Portugal; Milwaukee (WI); On-site; USD 33,000 - 34,000; Full time

Job summary

Center for Veterans Issues is seeking an Administrative Assistant to support the GPD Housing Program, assisting the Director of Transitional Housing Programs and ensuring efficient operations. This role involves calendars, reports, compliance, and data entry in a fast-paced nonprofit setting.

Ideal candidates have an associate degree or equivalent with 3–5 years of admin experience, strong MS Office skills, excellent organization, and confidentiality.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Three to five years of administrative support experience.
• Strong Microsoft Office skills.
• Excellent organizational and time-management abilities.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to pass a criminal background check related to the position.

Responsibilities

• Manage calendars, schedules, and appointments.
• Prepare correspondence, reports, and meeting materials.
• Answer and direct phone calls, emails, and inquiries.
• Coordinate meetings and maintain administrative records.
• Assist with grant applications, reports, and documentation.
• Maintain accurate files related to VA and grant compliance.
• Track reporting deadlines and ensure timely submissions.
• Support audit preparation and compliance activities.
• Enter, track, and maintain program data.
• Assist with monthly, quarterly, and annual reporting.
• Maintain confidential veteran participant records.
• Support program performance tracking and outcome measurement.
• Coordinate communication between staff, veterans, and community partners.
• Organize staff meetings, training sessions, and veteran events.
• Assist with purchasing, invoice tracking, and budget documentation.
• Provide general office support and administrative assistance.

Education

Associate degree or equivalent

Administrative support experience

MS Office

Organizational skills

Time-management

Written and verbal communication

Confidentiality

Background check

Tools

Microsoft Office

Job description

Administrative Assistant
$24-25hr
Center for Veterans Issues
Status: 8am-5pm M-F
Shift: 1st Shift, Temp-Hire
Make a Difference Every Day

The Center for Veterans Issues is seeking a compassionate, organized, and detail-oriented Administrative Assistant to support our Grant and Per Diem (GPD) Housing Program serving homeless veterans. In this critical role, you will provide administrative support to the Director of Transitional Housing Programs while helping ensure program operations, reporting, and services are delivered efficiently and effectively.

If you are passionate about supporting those who have served our country and thrive in a fast-paced environment, we'd love to hear from you.

What You'll Do

Administrative Support

• Manage calendars, schedules, and appointments
• Prepare correspondence, reports, and meeting materials
• Answer and direct phone calls, emails, and inquiries
• Coordinate meetings and maintain administrative records

Grant & Compliance Support

• Assist with grant applications, reports, and documentation
• Maintain accurate files related to VA and grant compliance
• Track reporting deadlines and ensure timely submissions
• Support audit preparation and compliance activities

Data & Reporting

• Enter, track, and maintain program data
• Assist with monthly, quarterly, and annual reporting
• Maintain confidential veteran participant records
• Support program performance tracking and outcome measurement

Program Operations

• Coordinate communication between staff, veterans, and community partners
• Organize staff meetings, training sessions, and veteran events
• Assist with purchasing, invoice tracking, and budget documentation
• Provide general office support and administrative assistance

Qualifications

Required

• Associate degree or equivalent combination of education and experience
• Three to five years of administrative support experience
• Strong Microsoft Office skills
• Excellent organizational and time-management abilities
• Strong written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information
• Ability to pass a criminal background check related to the position

Preferred

• Experience supporting grant-funded programs
• Experience with compliance documentation and reporting
• Project coordination experience
• Experience working with diverse populations or nonprofit organizations

What We're Looking For

• Exceptional attention to detail
• Strong multitasking and prioritization skills
• Positive, professional, and service-oriented attitude
• Ability to work independently and collaboratively
• Commitment to integrity, respect, and service to veterans

Work Environment

This position is based in a group living and office environment serving veterans. Work is primarily sedentary and office-based, with occasional standing, walking, and light lifting up to 15 pounds. Local travel may be required on a limited basis.

Why Join CVI?

At the Center for Veterans Issues, you'll have the opportunity to make a meaningful impact in the lives of veterans every day. Join a mission-driven organization dedicated to helping veterans achieve stability, independence, and success.

Pay Details:

$24.00 to $25.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.