Veterans Housing Program Administrative Assistant

Lutheran Social Services; Union Grove (WI); On-site; USD 21,000 - 30,000; Part time

Job summary

Lutheran Social Services of Wisconsin & Upper Michigan is seeking a motivated Administrative Assistant to support the Veterans Housing Program in Union Grove. This onsite, part-time role provides clerical and administrative support to program leadership and staff.

The position requires a high school diploma or GED, with an associate degree preferred, and at least one year of administrative experience. Proficiency in MS Word, Excel, PowerPoint, and Outlook is expected, as well as strong

Qualifications

• High school diploma or equivalent required.
• Associate degree preferred.
• At least one year of prior administrative experience required; associate degree may substitute for experience.

Responsibilities

• Provide clerical and administrative support to program leadership and staff.
• Prepare, format, proofread, and distribute documents, correspondence, forms, spreadsheets, rosters, and program materials.
• Record and distribute meeting minutes and maintain meeting sign-in documents.
• Prepare daily attendance and sign-in materials and communicate attendance updates.
• Maintain transportation calendars, schedules, phone lists, mailboxes, room information, and other program records.
• Update records for new admissions and individuals leaving the program.
• Prepare bed-check sheets, meal sign-in sheets, program rosters, labels, and other operational materials.
• Process incoming and outgoing mail, prepare envelopes, and assist with donation correspondence.
• Maintain organized electronic and paper files, logs, binders, and databases.
• Support front desk operations by answering phones, taking messages, greeting visitors, and assisting with general inquiries.
• Scan, copy, file, and distribute program documentation.
• Help maintain office supplies, forms, equipment, calendars, and shared work areas.
• Communicate professionally with program staff, veterans, visitors, vendors, and community partners.
• Complete Friday driving-log distribution and other scheduled administrative tasks.
• Collaborate with team members and assist with additional projects and program-specific duties as assigned.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Organization

Proofreading

Recordkeeping

Communication

multitasking

Education

High School Diploma or GED

Associate Degree (preferred)

Tools

MS Office

Job description

Lutheran Social Services of Wisconsin & Upper Michigan is seeking a motivated Administrative Assistant to support the Veterans Housing Program in Union Grove. This onsite, part-time role provides clerical and administrative support to program leadership and staff.

The position requires a high school diploma or GED, with an associate degree preferred, and at least one year of administrative experience. Proficiency in MS Word, Excel, PowerPoint, and Outlook is expected, as well as strong