Onsite Part-Time Administrative Assistant - Veterans Housing

Lutheran Social Services of WI & Upper MI; Union Grove, Northern (WI, KY); Hybrid; USD 19,000 - 25,000; Part time

Job summary

Lutheran Social Services of Wisconsin & Upper Michigan is seeking an organized, dependable Administrative Assistant to support our Veterans Housing Program in Union Grove. This onsite role handles day-to-day organization and communication to keep the program running smoothly and respectfully for veterans.

Requirements include a high school diploma or GED and at least one year of administrative experience. Proficiency with Word, Excel, PowerPoint, and Outlook is preferred, with strong

Qualifications

• High school diploma or GED required.
• 1+ year of administrative experience required; associate degree may substitute.
• Proficiency with Word, Excel, PowerPoint, Outlook.
• Strong organizational, proofreading, and recordkeeping skills.
• Excellent written and verbal communication skills.
• Professional tact and strong customer-service focus.
• Ability to manage multiple priorities and deadlines.
• Ability to work independently and as part of a team.
• Respectful behavior with diverse backgrounds.

Responsibilities

• Provide clerical and administrative support to program leadership and staff.
• Prepare, format, proofread, and distribute documents and materials.
• Record and distribute meeting minutes and maintain meeting sign-in documents.
• Prepare daily attendance and sign-in materials and communicate attendance updates.
• Maintain transportation calendars, schedules, phone lists, mailboxes, room information, and other program records.
• Update records for new admissions and individuals leaving the program.
• Prepare bed-check sheets, meal sign-in sheets, program rosters, labels, and other operational materials.
• Process incoming and outgoing mail, prepare envelopes, and assist with donation correspondence.
• Maintain organized electronic and paper files, logs, binders, and databases.
• Support front desk operations by answering phones, taking messages, greeting visitors, and assisting with general inquiries.
• Scan, copy, file, and distribute program documentation.
• Help maintain office supplies, forms, equipment, calendars, and shared work areas.
• Communicate professionally with program staff, veterans, visitors, vendors, and community partners.
• Complete Friday driving-log distribution and other scheduled administrative tasks.
• Collaborate with team members and assist with additional projects and program-specific duties as assigned.

Skills

Organizational skills

Proofreading

Recordkeeping

Communication skills

Multitasking

Customer service

Independence

Team collaboration

Cultural sensitivity

Education

High School Diploma/ GED or better.

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Lutheran Social Services of Wisconsin & Upper Michigan is seeking an organized, dependable Administrative Assistant to support our Veterans Housing Program in Union Grove. This onsite role handles day-to-day organization and communication to keep the program running smoothly and respectfully for veterans.

Requirements include a high school diploma or GED and at least one year of administrative experience. Proficiency with Word, Excel, PowerPoint, and Outlook is preferred, with strong