Vessel Construction Admin Coordinator

TOTE Resources LLC; Marinette (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

TOTE Services is seeking an Administrative Project Assistant to support the Vessel Construction Management (VCM) Project Team in Marinette, WI. The role focuses on managing contract documents, supporting project communications, and providing administrative support to team members.

Ideal candidates have a high school diploma and 3–5 years of administrative experience, strong MS Office and SharePoint skills, and the ability to coordinate multiple tasks under limited supervision while maintaining

Qualifications

• High school diploma or equivalent; 3–5 years of administrative experience preferred.
• Must be eligible to possess DoD SECRET security clearance.
• Proficiency in the Microsoft Office Suite including SharePoint.
• Strong written and verbal communication skills.

Responsibilities

• Assist in managing contract documents and project communications.
• Schedule meetings, prepare agendas, and capture minutes.
• Provide organizational and administrative support to the VCM Team and develop internal processes as needed.
• Assist with coordination of shipyard tours for visitors and officials.

Skills

Organizational skills

Attention to detail

Microsoft Office

SharePoint

Oral communication

Written communication

Project coordination

Budget administration

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

SharePoint

Job description

TOTE Services is seeking an Administrative Project Assistant to support the Vessel Construction Management (VCM) Project Team in Marinette, WI. The role focuses on managing contract documents, supporting project communications, and providing administrative support to team members.

Ideal candidates have a high school diploma and 3–5 years of administrative experience, strong MS Office and SharePoint skills, and the ability to coordinate multiple tasks under limited supervision while maintaining