Vendor Support Coordinator

Wachter, Inc.; Lenexa (KS); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Vision Benefits

Life Insurance

Paid Vacation and Holidays

401(k) and IRA

Job summary

Wachter, Inc. in Lenexa, KS is seeking a Vendor Support Coordinator to support onboarding, data accuracy, and payment administration for vendors. The role acts as a liaison between vendors and internal teams and may cross-train in Accounts Payable.

The ideal candidate will be detail-oriented, possess strong critical thinking, and manage multiple priorities independently. This is a long-term role with competitive pay and comprehensive benefits.

Qualifications

• Vendor management experience required.
• Experience with onboarding vendors and maintaining vendor records.
• Familiar with payment administration and invoice processing.
• Proficiency with ERP systems and vendor portals.
• Strong knowledge of compliance standards (SOX, data privacy).

Responsibilities

• Assist with vendor onboarding and document collection.
• Maintain vendor records and banking information in company systems.
• Resolve vendor inquiries and payment issues promptly and professionally.
• Investigate invoice discrepancies and coordinate resolutions.
• Administer vendor payment programs and related accounts.

Skills

Vendor onboarding

Accounts payable

Procurement operations

Vendor management

Data accuracy

Critical thinking

Education

BS in Accounting or Finance

CPA preferred

Tools

SAP

Oracle

Venminder

Internal tools

Microsoft Excel

Job description

Wachter's greatest asset is the people who work here. Join the Wachter family and chart your career path!

Wachter is looking for a Vendor Support Coordinator in the Wachter Lenexa, KS office. The Vendor Support Coordinator assists with vendor onboarding, account maintenance, payment administration, and vendor issue resolution. This role ensures accurate vendor data, supports efficient payment processes, and serves as a key liaison between vendors and internal teams. The ideal candidate is detail-oriented, possesses strong critical thinking skills, and can work independently while managing multiple priorities. This position will also cross-train in Accounts Payable functions and provide backup support to the Accounts Payable team as needed.

We seek self-motivated and reliable candidates who can work independently and find solutions to complete the job. Long-term employment with competitive pay and exceptional benefits for qualified candidates. We value relationships and invest in our employees.

Benefits Package: Company Paid!

• Medical, Dental, Prescription & Vision Benefits--No premium cost!
• Life, AD&D and LTD insurance
• Paid Vacation and Holidays
• Company-Matched 401(k) and IRA Retirement Savings

Key Responsibilities

• Assist with vendor onboarding, including collection and verification of required documentation
• Maintain vendor records, banking information, payment terms, and account updates within company systems
• Resolve vendor inquiries and payment issues in a timely and professional manner
• Research and coordinate resolution of invoice discrepancies and missing information
• Administer vendor payment programs, purchasing accounts, and virtual card processes
• Participate in utility account setup, maintenance, and invoice processing for all company locations
• Process employee vendor updates and reimbursement payments
• Cross-train in Accounts Payable processes and aid with AP functions as needed
• Partner with internal departments and external vendors to ensure accurate Vendorand efficient operations

Requirements

• Must Live within driving/commute distance to the office In Lenexa, KS
• BS in Accounting, Finance, or a related discipline preferred; CPA is preferred
• 1 to 5 years of experience in vendor management, accounts payable, procurement operations, compliance, or risk management
• Proficiency in ERP systems, procurement software, or vendor portals (e.g., SAP, Oracle, Venminder, or custom internal tools)
• Strong command of Microsoft Excel (data manipulation, lookups, reporting dashboards)
• Familiarity with regulatory standards (such as SOX, OFAC, or data privacy frameworks)

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.