Procurement Admin

West Central Technology; Willmar (MN); On-site; USD 25,000 - 39,000; Full time

Job summary

West Central Technology is seeking a Procurement Admin to join our growing team. You will process sales orders, manage vendor relationships, track purchase orders, and support inventory across our Minnesota offices.

Precision and strong communication are essential in a fast-paced, team-oriented environment. You will contribute to process improvements, assist with accounts payable/receivable, and help ensure timely renewals and accurate billing.

Qualifications

• Attention to detail is essential for this role.
• Strong organizational skills and a methodical approach to work.
• Able to manage multiple vendors, orders, and deadlines simultaneously.
• Excellent written and verbal communication with clients and internal teams.
• Experience with purchasing, inventory management, or AP/AR is a plus.
• Familiar with order entry, inventory, and accounting software (training provided).
• Basic math and reconciliation skills for invoices and billing.
• Process-oriented mindset with a drive for continuous improvement.
• Ability to collaborate across sales, service, and finance teams.

Responsibilities

• Process sales orders accurately and efficiently with the sales team.
• Coordinate with vendors to process purchase orders and fulfill orders.
• Oversee agreement renewals with inside sales, on time.
• Leverage pricing opportunities to secure best client prices.
• Maintain and grow vendor relationships.
• Track outstanding purchase orders to ensure timely fulfillment.
• Assist with gathering warranty information and processing RMAs.
• Receive inventory and manage stock levels across offices.
• Travel between offices for inventory transfers and audits.
• Assist finance with reconciling vendor invoices and resolving discrepancies.
• Help clients resolve billing questions and issues.
• Maintain up-to-date records in internal systems.
• Contribute to a positive team environment.
• Maintain organization and cleanliness of workspaces.
• Perform other duties as required.

Skills

Attention to detail

Organizational skills

Vendor management

Communication skills

Purchasing & inventory

Accounts payable/receivable

Order entry systems

Math & reconciliation

Cross-functional collaboration

Job description

Job Overview

West Central Technology is seeking a Procurement Admin to join our growing team. This role is central to keeping our sales, service, and finance operations running smoothly, from processing sales orders and managing vendor relationships to tracking purchase orders and supporting inventory across our offices.

Our ideal candidate has sharp attention to detail, a passion for process, and a continuous improvement mindset. This role involves managing orders, inventory, and vendor invoices, along with agreement and renewal tracking. Precision and accuracy are paramount to doing the job well. You should be comfortable working in a structured environment while also contributing to the evolution of our systems and procurement workflows.

This position requires strong communication skills, both with clients and internal team members, and the ability to operate effectively in a fast-paced, team-oriented environment.

Company Description

West Central Technology is an IT support and services provider focused on helping businesses operate securely and efficiently.

Our Mission

is to continuously innovate with a growth mindset as a team. We are motivated to being a positive force in our community, fostering growth and excellence in everything we do.

Our Vision

is to become a trusted leader in our industry, making a positive impact in our communities. Together, we create a workplace where everyone is valued.

Our Core Values

Understanding

- We approach situations with kindness, patience, and respect, fostering stronger relationships and outcomes for both our clients and our team.

Integrity

- We hold ourselves accountable for our actions, staying true to our ethical principles, and maintaining honesty in all we do.

Pride

- We take pride in delivering exceptional work every day, with dedication, attention to detail, and a strong sense of ownership.

Responsibilities

• Work closely with the sales team to process sales orders accurately and efficiently
• Work with vendors to process purchase orders and fulfill orders
• Work with our inside sales team to ensure agreement renewals are processed accurately and on time
• Look for deals and pricing opportunities where it makes sense to help ensure the best prices for our clients
• Maintain and grow strong vendor relationships
• Track and follow up on outstanding purchase orders to ensure timely fulfillment
• Assist with gathering warranty information and processing RMAs
• Receive inventory and manage stock levels across our offices, verifying counts and details carefully
• Travel between offices as needed for inventory transfers and audits
• Assist the finance team with reconciling vendor invoices, catching discrepancies before they become problems
• Help clients resolve billing questions and issues
• Maintain accurate, detailed, and up-to-date records in internal systems
• Contribute to a positive and productive team environment
• Assist with maintaining organization and cleanliness of workspaces
• Perform other duties as required

Skills and Qualifications

• Exceptional attention to detail: this is a must for this role, not just a preference
• Strong organizational skills and a highly methodical approach to work
• Comfortable managing multiple vendors, orders, and deadlines simultaneously
• Solid written and verbal communication skills
• Experience with purchasing, inventory management, or accounts payable/receivable is a plus
• Comfortable working with order entry, inventory, and accounting software (training provided)
• Basic math and reconciliation skills for invoice and billing review
• A process-oriented mindset with a drive for continuous improvement
• Ability to work collaboratively across sales, service, and finance teams

General Requirements

• Ability to communicate clearly, both verbally and in writing
• Ability to lift and move inventory/stock as needed up to 50 lbs.
• Ability to travel as required
• Ability to work scheduled hours
• Familiarity with standard office equipment and tools

Compensation

This is an hourly position. Compensation is based on experience and skill level.