Vendor Risk & Onboarding Specialist

Everwise Credit Union; South Bend (IN); On-site; USD 65,000 - 90,000; Full time

Job summary

Everwise Credit Union is seeking a Vendor Management Administrator in Indiana (South Bend) to coordinate onboarding, perform routine due diligence, and maintain accurate vendor records in a regulated environment.

The role supports contract administration, reporting, and process improvements, working with internal stakeholders and external vendors to ensure audit-ready documentation and compliant vendor management practices.

Qualifications

• Bachelor's degree in business, finance, risk management, or a related field.
• 3+ years' experience in vendor management, contract administration, risk/compliance, procurement, or related administrative support.
• Financial services experience preferred.
• Proficiency with Microsoft Office applications (Excel, Word, Outlook) and comfort with workflow/document management systems; GRC system experience preferred.
• Ability to manage competing priorities, meet deadlines, and maintain audit-ready documentation.
• Ability to work independently with limited guidance and escalate issues appropriately.

Responsibilities

• Coordinate vendor onboarding by collecting and reviewing vendor information and routing requests for review/approval per the vendor management program.
• Perform and track routine due diligence activities, collect required documents and reports, and follow up with vendors and owners as needed.
• Maintain accurate vendor records in the GRC system (NVendor module), including risk tiering, due diligence status, documents, review dates, and notes for reporting and audits.
• Support contract administration by tracking contract start/end dates, renewals, notices, and obligations; assist with document routing for approvals.
• Prepare routine reports and dashboards (e.g., due diligence, expired documents, renewals, high-risk vendors) for leadership and audits.
• Draft and maintain templates, checklists, and guidance to improve consistency and efficiency of vendor management processes.
• Provide administrative support including meeting coordination and timely responses to inquiries.
• Take on additional responsibilities to support growth of the credit union.

Skills

Vendor management

Third-party risk

Due diligence

Contract tracking

Ongoing monitoring

GRC systems

Microsoft Office

Communication skills

Document management

Education

Bachelor's degree in business/finance/risk management

Tools

GRC system NVendor module

Microsoft Office Suite

Job description

Everwise Credit Union is seeking a Vendor Management Administrator in Indiana (South Bend) to coordinate onboarding, perform routine due diligence, and maintain accurate vendor records in a regulated environment.

The role supports contract administration, reporting, and process improvements, working with internal stakeholders and external vendors to ensure audit-ready documentation and compliant vendor management practices.