Vendor Reconciliation Analyst (MDE, Colombia)

AEG FUELS; Miami (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

AEG FUELS in Miami seeks a Vendor Reconciliation Specialist to support the reconciliation of inventory records across over 100 airports. This operational role is crucial for maintaining accuracy within vendor accounts and ensuring timely invoice payments.

The ideal candidate possesses strong numerical skills, excellent organizational abilities, and a proven track record in accounting or finance. Responsibilities include reconciling vendor statements, monitoring invoice statuses, and collaborating with internal teams.

Qualifications

• 3+ years of accounting, finance, or administrative experience, preferably with reconciliation.
• Ability to work efficiently in a fast-paced, volume-based environment.
• Experience in accounts payable or financial operations.

Responsibilities

• Reconcile vendor statements ensuring invoices, credits, and payments align accurately.
• Perform internal aging clean-up and resolve discrepancies.
• Monitor daily email activity related to invoice status and payment confirmations.

Skills

Attention to detail

Accuracy with numerical data

Excel skills (V-lookups, filters, pivot tables)

Strong communication skills

Organizational skills

Tools

ERP or accounting systems (SAP)

Job description

Vendor Reconciliation Specialist

The Vendor Reconciliation Specialist will support the Miami-based Vendor Reconciliation Analysts by performing reconciliation of inventory records for over 100 airports, aging clean-up, and tasks related to prompt invoice payment. This role is operational and support-focused, ensuring accuracy within vendor accounts and maintaining clean financial records.

This position is ideal for professionals with strong attention to detail, comfort working with numbers, and a process-driven mindset who can support high-volume reconciliation activity with accuracy and speed.

Duties & responsibilities include but not limited to the following:

• Reconcile vendor statements ensuring invoices, credits, and payments align accurately in the system.
• Perform internal aging clean-up and resolve discrepancies through internal follow-up and documentation.
• Monitor and assist with daily email activity related to invoice status, payment confirmation requests, and information needed for timely processing.
• Support the Vendor Reconciliation Analysts by preparing reconciliation summaries and reporting findings for review.
• Maintain organized records and support month-end reconciliation deliverables.
• Ensure accurate data entry and timely updating of internal financial systems.
• Collaborate with internal teams to gather information required for clean-up and resolution.
• Uphold internal finance standards, controls, and compliance procedures.

Required Skills & Experience:

• 3+ years of accounting, finance, or administrative experience (reconciliation experience preferred).
• Strong attention to detail and accuracy working with numerical data.
• Ability to work efficiently in a fast-paced, volume-based environment.
• Basic to intermediate Excel skills (V-lookups, filters, pivot tables preferred).
• Excellent organizational skills and task follow-through.
• Strong communication skills and ability to work collaboratively with internal teams.
• Previous experience in accounts payable, vendor reconciliation, shared services, or financial operations.
• Experience with ERP or accounting systems (SAP is a plus).
• English proficiency (Spoken & Written)