Vendor Payments & Contracts Specialist

Optimum; Bethpage (NY); On-site; USD 43,000 - 71,000; Full time

Job summary

Optimum in Bethpage, NY seeks a detail-oriented professional to manage vendor payments, BAAs, and contract workflows. You will partner with Finance, Accounts Payable, and Vendor Management to ensure accurate coding, approvals, and efficient vendor support while mitigating risks.

Experience with Oracle and strong Excel skills are essential, as is the ability to handle multiple priorities and adhere to internal controls. This role offers growth within a dynamic connectivity leader.

Qualifications

• Experience with vendor management and accounts payable workflows.
• Proficiency with Oracle or similar ERP systems.
• Strong Excel skills including PivotTables.
• Excellent organizational skills and attention to detail.
• Ability to manage deadlines and prioritize.

Responsibilities

• Oversee and manage the BAA Payables mailbox, including internal/external communications.
• Track, document, archive, verify, and follow up to support processing.
• Coordinate and process Upload batches per BAA terms and procedures.
• Maintain all Business Access agreements in files and archives.
• Reconcile weekly payment trackers with Oracle Payables.
• Coordinate with Business Planning to code expenses per Finance directives.
• Ensure proper approvers and signature authority in the payables system.
• Adhere to policies, processes, and internal controls in vendor payments.
• Support new contract negotiations and procurement activities with B2B.
• Archive and tag executed contracts in CWS; monitor expirations.

Skills

Microsoft Office Suite

Google Workspace

PivotTables

Outlook

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Oracle

Job description

Optimum in Bethpage, NY seeks a detail-oriented professional to manage vendor payments, BAAs, and contract workflows. You will partner with Finance, Accounts Payable, and Vendor Management to ensure accurate coding, approvals, and efficient vendor support while mitigating risks.

Experience with Oracle and strong Excel skills are essential, as is the ability to handle multiple priorities and adhere to internal controls. This role offers growth within a dynamic connectivity leader.