Accounts Payable Specialist - AI-Driven & Growth-Focused

Automatic Data Processing, Inc.; Village of Valley Stream (NY); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Modern accounting technology

AI tools

Professional development

Job summary

Ostroff Electrical Contractors in Valley Stream, NY is seeking a detail-oriented Accounts Payable Specialist to manage the full AP cycle, process vendor invoices, and oversee aging analysis. The role emphasizes AI-powered tools to streamline invoice processing and improve financial reporting.

The ideal candidate will have strong analytical skills, accuracy, and the ability to work independently in a fast-paced environment, with experience in PO matching and payments.

Qualifications

• 3+ years of accounts payable experience preferred.
• Strong understanding of accounting principles and AP processes.
• Experience with PO matching, vendor reconciliations, and payment processing.
• Experience preparing and analyzing AP aging reports.
• Proficiency with accounting software and Microsoft Excel.
• Familiarity with AI tools, accounting automation, and workflow optimization.
• Strong organizational, analytical, and problem-solving skills.
• Excellent communication and vendor relationship management skills.
• Ability to manage multiple priorities and meet deadlines.
• High level of accuracy, confidentiality, and attention to detail.

Responsibilities

• Manage the full accounts payable cycle from receipt to payment.
• Review, code, and process vendor invoices accurately and timely.
• Verify invoices against purchase orders, contracts, and approvals.
• Reconcile POs to invoices and resolve discrepancies.
• Prepare weekly check runs, ACH payments, and electronic transfers.
• Monitor due dates to maximize cash flow and avoid late fees.
• Reconcile vendor statements and resolve balances.
• Maintain organized electronic records and supporting docs.
• Ensure proper documentation and approvals for AI-generated results.
• Assist with month-end closing activities and accruals.

Skills

Accounts payable

Vendor invoice processing

Excel proficiency

Analytical skills

Vendor communication

Tools

AI tools for accounting

Accounting software (QuickBooks or similar)

Automation workflows

Job description

Ostroff Electrical Contractors in Valley Stream, NY is seeking a detail-oriented Accounts Payable Specialist to manage the full AP cycle, process vendor invoices, and oversee aging analysis. The role emphasizes AI-powered tools to streamline invoice processing and improve financial reporting.

The ideal candidate will have strong analytical skills, accuracy, and the ability to work independently in a fast-paced environment, with experience in PO matching and payments.