Vendor Operations Specialist — Corporate Housing

National Corporate Housing; Chantilly (VA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Competitive base salary

Medical, dental, and vision insurance

401k plan with discretionary match

Paid time off

Paid volunteer time

Wellness program

Job summary

National Corporate Housing is seeking a detail-oriented Vendor Coordinator to support the daily operations of our business. You will coordinate vendor partnerships, oversee apartment readiness, manage utility and billing processes, maintain operational documentation, and ensure our apartments and services consistently meet National's quality standards.

The ideal candidate is organized, proactive, and thrives in a fast-paced environment where attention to detail and exceptional customer service

Qualifications

• 2+ years of experience in operations, property management, hospitality, relocation, real estate, or related field.
• Strong organizational skills with exceptional attention to detail.
• Excellent communication and customer service skills.
• Ability to prioritize multiple tasks and adapt in a fast-paced environment.
• Proficient with Microsoft Office and comfortable learning new technology platforms.
• Ability to inspect apartments, including climbing stairs when needed.
• Bilingual skills are a plus.

Responsibilities

• Coordinate apartment setups, breakdowns, and inspections to ensure every unit is guest-ready
• Process vendor invoices and billing accurately for furniture, housewares, utilities, waste removal, and other operational expenses
• Coordinate utility activations, transfers, and disconnects to support new move-ins and departures
• Maintain organized lease files, operational documentation, and audit records to ensure compliance with company standards
• Develop and maintain strong relationships with apartment communities, vendors, and service providers
• Partner with Customer Service, Sales, Accounting, and Operations to resolve guest concerns and operational issues efficiently
• Monitor property policies, recommend operational improvements, and communicate changes to internal teams
• Participate in the office on-call rotation and support weather communications and business continuity efforts
• Perform apartment inspections and report maintenance concerns as needed
• Perform other duties as assigned

Skills

Organizational skills

Customer service

Communication

Multitask prioritization

Microsoft Office

Tools

None

Job description

National Corporate Housing is seeking a detail-oriented Vendor Coordinator to support the daily operations of our business. You will coordinate vendor partnerships, oversee apartment readiness, manage utility and billing processes, maintain operational documentation, and ensure our apartments and services consistently meet National's quality standards.

The ideal candidate is organized, proactive, and thrives in a fast-paced environment where attention to detail and exceptional customer service