Vendor Coordinator

National Corporate Housing; Chantilly (VA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Competitive base salary

Medical, dental, and vision insurance

401k plan with discretionary match

Paid time off

Paid volunteer time

Wellness program

Job summary

National Corporate Housing is seeking a detail-oriented Vendor Coordinator to support the daily operations of our business. You will coordinate vendor partnerships, oversee apartment readiness, manage utility and billing processes, maintain operational documentation, and ensure our apartments and services consistently meet National's quality standards.

The ideal candidate is organized, proactive, and thrives in a fast-paced environment where attention to detail and exceptional customer service

Qualifications

• 2+ years of experience in operations, property management, hospitality, relocation, real estate, or related field.
• Strong organizational skills with exceptional attention to detail.
• Excellent communication and customer service skills.
• Ability to prioritize multiple tasks and adapt in a fast-paced environment.
• Proficient with Microsoft Office and comfortable learning new technology platforms.
• Ability to inspect apartments, including climbing stairs when needed.
• Bilingual skills are a plus.

Responsibilities

• Coordinate apartment setups, breakdowns, and inspections to ensure every unit is guest-ready
• Process vendor invoices and billing accurately for furniture, housewares, utilities, waste removal, and other operational expenses
• Coordinate utility activations, transfers, and disconnects to support new move-ins and departures
• Maintain organized lease files, operational documentation, and audit records to ensure compliance with company standards
• Develop and maintain strong relationships with apartment communities, vendors, and service providers
• Partner with Customer Service, Sales, Accounting, and Operations to resolve guest concerns and operational issues efficiently
• Monitor property policies, recommend operational improvements, and communicate changes to internal teams
• Participate in the office on-call rotation and support weather communications and business continuity efforts
• Perform apartment inspections and report maintenance concerns as needed
• Perform other duties as assigned

Skills

Organizational skills

Customer service

Communication

Multitask prioritization

Microsoft Office

Tools

None

Job description

National Corporate Housing is seeking a detail-oriented Vendor Coordinator to support the daily operations of our business. In this role, you will coordinate vendor partnerships, oversee apartment readiness, manage utility and billing processes, maintain operational documentation, and ensure our apartments and services consistently meet National's quality standards. The ideal candidate is organized, proactive, and thrives in a fast-paced environment where attention to detail and exceptional customer service are essential.

At National, we don't just provide housing—we create home-like experiences for global business travelers and relocating professionals. With 28+ offices worldwide, we're a trusted leader in customized corporate housing and 360-degree services that make transitions seamless.

Expectations For Success

• Coordinate apartment setups, breakdowns, and inspections to ensure every unit is guest-ready
• Process vendor invoices and billing accurately for furniture, housewares, utilities, waste removal, and other operational expenses
• Coordinate utility activations, transfers, and disconnects to support new move-ins and departures
• Maintain organized lease files, operational documentation, and audit records to ensure compliance with company standards
• Develop and maintain strong relationships with apartment communities, vendors, and service providers
• Partner with Customer Service, Sales, Accounting, and Operations to resolve guest concerns and operational issues efficiently
• Monitor property policies, recommend operational improvements, and communicate changes to internal teams
• Participate in the office on-call rotation and support weather communications and business continuity efforts
• Perform apartment inspections and report maintenance concerns as needed
• Perform other duties as assigned

What Makes This Role Unique?

• Play a key role in creating exceptional guest experiences behind the scenes
• Work across multiple departments while building strong relationships with vendors, property partners, and internal teams
• Enjoy a fast-paced environment where every day brings new challenges and opportunities
• Make a direct impact on operational excellence through organization, problem-solving, and attention to detail

Who You Are

• 2+ years of experience in operations, property management, hospitality, relocation, real estate, or a related field preferred
• Strong organizational skills with exceptional attention to detail
• Excellent communication and customer service skills
• Ability to prioritize multiple tasks and adapt in a fast-paced environment
• Proficient with Microsoft Office and comfortable learning new technology platforms
• Ability to inspect apartments, including climbing stairs when needed
• Bilingual skills are a plus

Benefits

• Competitive Base Salary
  • $25.00-$30.00/hour
• Medical, dental, and vision insurance options
• 401k plan with discretionary match
• Company paid life insurance, short term disability, and long term disability
• Supplemental life insurance, critical illness, accident, and identity theft protection
• One-of-a-kind culture dedicated to Diversity, Equity, and Inclusion
• Inclusive Awards and Recognition Program
• Vacation, sick, and floating holidays
• Paid time off
• Paid volunteer time
• Wellness program
• Complimentary use of corporate apartments for vacation or travel (when available)
• National is a drug & alcohol-free workplace. Please note that we conduct a background check and 5 panel drug screen after a contingent offer has been made.

Additional Information

Fair Labor Standards Act (FLSA): Non-Exempt

Will not provide assistance with relocation costs.

National Corporate Housing is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status.