Vendor Merchandise Coordinator

Socket.dev; Easton (Northampton County); On-site; USD 25,000 - 30,000; Full time

Job summary

Phillips Pet Food & Supplies is seeking a highly organized Merchandise Coordinator to join our Easton merchandising team onsite. This entry-level role supports vendor relationships, promotions, reporting, and cross-functional communication to keep programs on track.

You’ll work closely with Finance, Sales, Marketing, and Purchasing to coordinate item setups, process vendor billbacks, and prepare analyses that inform category decisions. This position offers growth potential.

Qualifications

• 2-4 years of professional office or administrative experience.
• Advanced Microsoft Excel skills required.
• Proficiency in Microsoft Word and Outlook.
• Strong keyboarding and data entry skills.
• Excellent analytical, organizational, and problem-solving abilities.

Responsibilities

• Support Merchandising team with admin tasks and vendor relations.
• Coordinate promotional programs from setup through billback processing.
• Schedule meetings and prepare reports, graphs, and supporting materials.
• Gather, analyze, and distribute reports for category decisions.
• Process item setup, PO tracking, and promotional documentation.

Skills

Excel

Communication

Math aptitude

Reporting

Organization

Self-motivation

Customer focus

Confidentiality

Teamwork

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

AS400

Job description

Merchandise Coordinator (Onsite)

Join Our Team!

Are you highly organized, detail-oriented, and passionate about supporting business operations that drive growth and profitability? Phillips Pet Food & Supplies is looking for a Merchandise Coordinator to join our Merchandising team. In this role, you'll play a critical part in supporting vendor relationships, promotional activities, reporting, and cross-functional communication that help bring products and programs to life. This is an entry-level role with the opportunity for growth

If you enjoy working with data, collaborating across departments, and balancing multiple priorities in a fast-paced environment, we'd love to hear from you!

Hours: Monday- Friday 8:30 am- 5:00 pm

Location: Easton, PA

Pay: $19.00/hour

What You'll Do

As a Merchandise Coordinator, you will provide administrative and tactical support to the Merchandising team while helping maintain strong and profitable vendor relationships.

Key Responsibilities

• Partner with internal teams including Finance, Sales, Marketing, Supply Chain, Pricing, Purchasing, Customer Care, and Accounting to support merchandising initiatives.
• Coordinate promotional programs from setup through vendor billback processing.
• Schedule meetings, trade shows, appointments, and special events while preparing reports, presentations, graphs, and supporting materials.
• Gather, analyze, maintain, and distribute reports that support category and business decisions.
• Perform new item setup, purchase order tracking, promotional documentation management, and system maintenance.
• Coordinate communication and execution of category plans, promotional launches, training materials, and key project milestones.
• Process monthly, bi-monthly, and quarterly vendor billbacks, including data analysis, invoicing, reconciliation, and payment processing.
• Calculate vendor and company promotional cost-sharing agreements accurately.
• Audit promotional transactions and investigate discrepancies, pricing issues, and billing concerns.
• Monitor vendor aging and collection activities.
• Serve as the primary contact for vendor billback questions and payment inquiries.
• Analyze vendor billback trends and provide insights to the Merchandising team.
• Provide promotional tracking information to Marketing and Brand Management teams.
• Maintain professionalism, confidentiality, and strong working relationships with internal and external partners.
• Assist with additional projects and responsibilities as assigned.

What We're Looking For

Required Skills & Competencies

• Strong Excel skills with the ability to analyze, organize, and manage large amounts of data.
• Excellent verbal, written, and interpersonal communication skills.
• Strong mathematical aptitude and attention to detail.
• Ability to create reports, analyze information, and communicate findings effectively.
• Highly organized with exceptional time management and multitasking abilities.
• Self-motivated and able to prioritize work independently.
• Customer-focused with strong problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information.
• Positive attitude with a sense of urgency and teamwork.

Qualifications

• High School Diploma or GED required.
• Bachelor's degree preferred.
• 2-4 years of professional office or administrative experience required.
• Advanced Microsoft Excel skills required.
• Proficiency in Microsoft Word and Outlook.
• Strong keyboarding and data entry skills.
• Excellent analytical, organizational, and problem-solving abilities.
• Ability to manage multiple deadlines in a fast-paced environment.
• AS400 experience is a plus.

Why Join Phillips?

At Phillips Pet Food & Supplies, you'll be part of a collaborative team where your contributions directly impact the success of our merchandising and vendor partnerships. We offer a supportive environment, opportunities for growth, and a chance to make a meaningful impact within a leading pet industry organization.

Phillips Pet Food & Supplies is an Equal Opportunity Employer.

INDPPFS