Vendor Labor Payables Specialist

Total Aviation Staffing, LLC; San Antonio (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Short-term disability insurance

Life insurance

Job summary

Total Aviation Staffing, LLC in San Antonio, TX is seeking a detail-oriented Vendor Labor Payables Specialist to manage independent contractor invoices and ensure timely payments within terms.

You will maintain accurate payment records, process required documentation, issue 1099-NEC forms when needed, and collaborate with Workforce Coordinators to resolve discrepancies, all while upholding confidentiality and delivering excellent service in a fast-paced environment.

Qualifications

• Proficiency in QuickBooks, particularly AP functions.
• Strong Microsoft Excel skills.
• Excellent written and verbal communication.
• Superior organizational skills and attention to detail.
• Ability to maintain confidentiality with sensitive financial information.

Responsibilities

• Process independent contractor invoices and ensure timely payments within established terms.
• Prioritize tasks and manage deadlines in a fast-paced environment.
• Process child support withholding orders through QuickBooks and remit payments as required.
• Maintain accurate and up-to-date contractor records and payment information.
• Assist with new contractor onboarding and ensure all required documentation is completed accurately.
• Prepare and distribute Form 1099-NEC documentation as required.
• Collaborate with Workforce Coordinators to resolve contractor invoice and payment discrepancies.
• Maintain the confidentiality and accuracy of sensitive contractor financial information.
• Perform additional duties as assigned and adapt to changing workload requirements.

Skills

Accounts Payable

Attention to detail

Organization

Communication skills

Education

High school diploma or equivalent

Tools

QuickBooks

Excel

Job description

Are you detail-oriented with experience in accounts payable, contractor payments, or financial administration? We are seeking a Vendor Labor Payables Specialist to support accurate and timely payment processing for independent contractors.

In this role, you will manage contractor invoices, maintain accurate payment records, process required documentation, and help resolve payment discrepancies. This is an excellent opportunity for a highly organized professional who thrives in a fast-paced environment and takes pride in accuracy, confidentiality, and exceptional service.

Responsibilities

• Process independent contractor invoices and ensure timely payments within established terms.


• Prioritize tasks and manage competing deadlines in a fast-paced environment.


• Process child support withholding orders through QuickBooks and remit payments as required.


• Maintain accurate and up-to-date contractor records and payment information.


• Assist with new contractor onboarding and ensure all required documentation is completed accurately.


• Prepare and distribute Form 1099-NEC documentation as required.


• Collaborate with Workforce Coordinators to resolve contractor invoice and payment discrepancies.


• Maintain the confidentiality and accuracy of sensitive contractor financial information.


• Perform additional duties as assigned and adapt to changing workload requirements.

Requirements

• Proficiency in QuickBooks, particularly in accounts payable functions.


• Proficiency in Microsoft Office Suite, particularly Excel.


• Strong written and verbal communication skills.


• Excellent organizational skills and attention to detail.


• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.


• Strong interpersonal and customer service skills.


• Ability to maintain confidentiality when handling sensitive financial information.


• High school diploma or equivalent required.


• At least 1 year of experience in accounts payable, bookkeeping, payroll, or a related clerical role preferred.


• Experience processing independent contractor payments and 1099 reporting is a plus.


• Typing speed of 35–40 words per minute and proficiency with 10-key.

Physical Requirements

• Ability to sit and work at a computer for extended periods.


• Ability to occasionally lift up to 20 pounds.


• Medical and supplemental insurance.


• Employer-sponsored short-term disability insurance.


• Employer-sponsored life insurance.

Why Apply Through Total Aviation Staffing?

Total Aviation Staffing connects aviation professionals with leading opportunities across the aviation and aerospace industries. We support career opportunities in:

• Commercial Aviation – Passenger airlines, cargo operations, and aircraft leasing.


• Business & General Aviation – Corporate jets, charter services, and private aviation.


• MRO & Aftermarket Services – Aircraft maintenance, repair, overhaul, and parts distribution.


• Aerospace & Defense – Military aviation, space systems, and defense programs.


• Aviation Technology & Manufacturing – OEMs, avionics, propulsion, and emerging technologies.

Even if this opportunity is not the right fit, applying through Total Aviation Staffing can connect you with additional career opportunities that may not be publicly advertised.

• Work with leading companies across aviation and aerospace.


• Gain access to multiple career opportunities.


• Receive guidance from specialized aviation recruiters.