Accounts Payable Specialist

AVT Simulation; Orlando (FL); On-site; USD 52,000 - 76,000; Full time

Job summary

AVT Simulation in Orlando seeks an Accounts Payable Specialist to maintain financial records, process vendor invoices and payments, and handle related purchasing tasks. The role requires attention to detail, accuracy, and adherence to internal controls.

You will reconcile bank statements, review expense reports, and assist with month-end close, while communicating effectively with vendors and internal teams.

Qualifications

• Bachelor’s degree or higher; substitutions: 4 years of professional experience can substitute for 2 years of education.
• Experience with accounts payable processes and vendor management.
• Ability to work in a fast-paced environment with multiple priorities.

Responsibilities

• Process all aspects of accounts payable: vendor records, invoices, approvals.
• Process weekly vendor payments and electronic payments.
• Audit and process employee expense reports; review monthly expense commitments.
• Reconcile bank statements and AP subledger to the general ledger.
• Review purchasing commitments and report cash disbursements weekly/monthly.
• Maintain compliant files to meet audit requirements.
• Update AP, expense reimbursement, or credit card procedures.
• Analyze accounting issues and propose action plans.

Skills

Communication skills

Math aptitude

Organizational skills

Time management

Education

Bachelor’s degree or higher

Tools

Deltek Costpoint

Microsoft Office

Windows OS

Job description

Job Summary

The Accounts Payable Specialist position is responsible for a variety of duties, primarily to maintain and update financial records. This position also assumes some purchasing responsibilities. This role involves preparing financial reports, verify and post details about business transactions, process vendor payments, complete bank reconciliations, generate entries for interest expense accruals and other miscellaneous tasks related to general accounting.

Responsibilities/Duties/Functions/Tasks

• Responsible for all aspects of the accounts payable process: setup and maintain vendor records, review invoices for completeness/accuracy, code and post invoices in a timely manner, gain and document budget holder approval, and request invoice revisions from vendors to complete processing.
• Process standard vendor payments on a weekly basis, schedule and process electronic vendor payments, review cash disbursement activity for accuracy and process transactions in a timely manner.
• Audit and process employee expense reports daily, review and resolve employee requests related to expense report entry and processing, review expense commitments for accuracy each month-end.
• Reconcile bank account statements and the open accounts payable subledger to the general ledger balances at month-end.
• Review and interpret various reports/records of purchasing commitments and receipts for accuracy and report to management expected cash disbursements on weekly/monthly basis.
• Maintain accurate files in accordance with company and regulatory requirements to meet all audit requirements.
• Update any necessary accounts payable, expense reimbursement or credit card related processes and procedures.
• Analyze any other accounting related issues and provide appropriate action plans.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for the job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

Minimum Requirements

• Completion of a full course of study in an accredited college or university leading to a Bachelor’s or higher degree. Substitutions: Four (4) years of professional experience can be substituted for two (2) years of the educational requirements.

Essential Soft Skill Requirements

• Excellent written and spoken communication skills for documentation, intra-team, and interdisciplinary communication.
• Natural proficiency with math with an aptitude for learning new systems.
• Strong organizational skills, time-management skills, and ability to work in a fast-paced environment with multiple priorities.
• Knowledge of government contracting, and compliance regulations is a plus.

Essential Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; sit; walk; use hands to finger, handle or feel; and reach with hands and arms.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

This is a largely sedentary role; however, some filing is required, which would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Equipment/Software/Tools Used

• Computer, phone, photocopiers, filing cabinets.
• Basic computer operating system (Windows)
• Microsoft Office Application (Excel, Word, PowerPoint, SharePoint)
• Deltek Costpoint
• Knowledge of government contracting, and compliance regulations is a plus.

Our Heritage:

Founded in 1998 by an engineer, AVT Simulation is an Orlando-based, end-to-end systems integration and full-service modeling and simulation small business. Since our beginning, AVT's highly specialized staff of engineers has included some of the top leaders in the simulation industry. With an average of over 20 years of simulation experience, our dedicated staff provides specialized solutions for customers requiring on point solutions to complex problems.

AVT has always been a company that strives to make a positive difference in the lives we touch. These lives include our employees and their families, our partner companies and their employees, and ultimately the warfighters receiving our products and services. Our core values are so very important to us as a company. They guide us towards success. They make us a great company to work for and a strong partner to work with.

• People First
• Mission Excellence
• Do the Right Thing
• Commitment

People First is our first and most important core value because we firmly believe the success of AVT is directly related to supporting our employees. We have a lot of fun (with regular employee events and engagements), while still working hard to accomplish our mission of serving our military and the warfighter.

We’re looking for candidates that embody these core values, know how to have fun while working hard, and think they would thrive in an environment like ours. If you’re a self-motivated individual, then come join AVT. Come make your difference.

EOE - Equal Opportunity Employer-Vet/Disability

Qualified individuals with a disability have the right to request a reasonable accommodation. If you are unable or limited in your ability to use or access our careers website as a result of your disability, request a reasonable accommodation by visiting www.avtsim.com/careers and follow the instructions at the bottom.