Vendor Financing Academy: Govt Assistant to the CEO

The10minutecareersolution; Portland (OR); On-site; USD 55,000 - 75,000; Full time

Job summary

A dynamic company focused on executive support is seeking a high-trust, systems-minded Govt Assistant to the CEO. The successful candidate will excel at managing the CEO’s calendar and correspondence, ensuring efficient workflows, and supporting the CEO’s critical decisions. Applicants should possess strong organizational abilities and a proactive work ethic, with 3+ years of experience supporting senior executives. This role is essential to enabling effective leadership within the organization.

Qualifications

• 3+ years supporting a senior executive, founder, or CEO is preferred.
• Exceptional calendar management and scheduling skills.
• High proficiency with tools like Google Workspace and Zoom.

Responsibilities

• Manage the CEO’s calendar with precision.
• Triage and manage the CEO’s email inbox daily.
• Coordinate travel arrangements including flights and accommodations.
• Compile information and brief documents as requested.

Skills

Calendar management

Written communication

Systems-minded thinking

Detail-oriented

Organizational skills

Tools

Google Workspace

Zoom

Slack

Notion

Job description

Vendor Financing Academy: Govt Assistant to the CEO

We’re in search of a high-trust, systems-minded Govt Assistant to assist the CEO straight. This function exists to defend the CEO’s time, focus, and power so she will be able to function at her highest degree as a visionary, educator, and entrepreneur.

It is a tactical, execution-focused function, not a technique or people-management place. You can be answerable for translating priorities into motion, managing logistics, and eradicating friction from the CEO’s day-to-day workflow.

The fitting particular person is deeply organized, calm underneath strain, proactive with out overstepping, and genuinely aligned with our mission of moral, community-centered wealth constructing.

What You’ll Be Accountable For

Govt Help & Time Optimization

Handle the CEO’s calendar with precision and discernment

Schedule conferences, calls, interviews, podcast appearances, and talking engagements

Proactively defend focus blocks and reduce pointless context-switching

Put together the CEO for conferences with agendas, background notes, and key context

Anticipate scheduling conflicts and resolve them earlier than they change into issues

Inbox & Communication Administration

Triage and handle the CEO’s e-mail inbox each day

Draft, reply to, or route emails on the CEO’s behalf utilizing clear judgment

Flag high-priority messages and time-sensitive requests

Keep a clear, organized inbox system aligned with CEO preferences

Logistics & Administrative Execution

Coordinate journey preparations together with flights, lodging, floor transport, and itineraries

Deal with assembly logistics (Zoom hyperlinks, agendas, notes, follow-ups as requested)

Observe and course of bills; put together documentation for bookkeeping (no price range possession)

Keep information, paperwork, and data associated to the CEO’s work

Workflow & Determination Help

Execute choices made by the CEO with velocity and accuracy

Assist handle incoming issues by organizing info and proposing subsequent steps

Compile info, summaries, or briefing paperwork as requested

Preserve the CEO oriented to her priorities, deadlines, and commitments

This function doesn’t personal company-wide methods, KPIs, or crew administration, however it performs a important function in enabling the CEO to guide successfully.

Who You Are

You might be possible a terrific match if you happen to:

Are extremely systems-minded and naturally assume in workflows, checklists, and construction

Care deeply about mission-driven work and moral management

Have glorious judgment and know when to behave independently vs. escalate

Are calm, discreet, {and professional} with delicate info

Get pleasure from being behind the scenes making massive issues run easily

Take delight in making another person more practical

Are proactive, detail-oriented, and reliable

3+ years supporting a senior government, founder, or CEO (most popular)

Distinctive calendar administration and scheduling abilities

Robust written communication and e-mail drafting means

Excessive proficiency with instruments like Google Workspace, Zoom, Slack, Notion, and calendar methods

Snug working in a fast-moving, entrepreneurial atmosphere

Robust organizational instincts and follow-through

Why This Function Issues

The CEO’s time and power are the corporate’s most leveraged property. This function exists to clear the runway, scale back noise, and create the circumstances for centered management. While you do your job nicely, your complete group advantages.