Vendor Coordination / Contract Specialist

GDH; Kearneysville (WV); Hybrid; USD 70,000 - 86,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

GDH is seeking an experienced Acquisition and Contract Specialist to support procurement activities within a regulated environment. You will organize SOWs, PWSs, and IGCEs, coordinate with procurement teams, onboard contractors, and maintain critical contract documentation across the lifecycle.

Applicants should have FAR knowledge, strong communication and project coordination skills, and be able to operate in a hybrid work setting while maintaining Public Trust clearance.

Qualifications

• Bachelor's degree in a related field.
• Experience with FAR or comparable regulatory requirements.
• Active Public Trust clearance.

Responsibilities

• Develop, organize, and maintain acquisition packages (SOWs, PWSs, IGCEs).
• Coordinate with procurement teams and external organizations to support acquisition requirements.
• Support contractor onboarding, credentialing, and access provisioning.
• Serve as a point of contact for vendors and internal technical teams regarding admin requirements.
• Maintain contract documentation, track funding and expenditures, and ensure compliance with policies.

Skills

Acquisition processes

Contract management

Vendor coordination

Communication skills

Project coordination

Regulatory compliance

Market research

Cross-functional collaboration

Education

Bachelor's degree in a related field

Tools

GSA eBuy

SAM.gov

Agile

Job description

Role Summary

This position supports acquisition and contract management activities within a regulated environment. The role coordinates procurement processes, supports contractor onboarding, maintains acquisition documentation, and collaborates with procurement, technical, and vendor stakeholders throughout the contract lifecycle.

Responsibilities

• Develop, organize, and maintain acquisition packages, including Statements of Work (SOWs), Performance Work Statements (PWSs), and Independent Government Cost Estimates (IGCEs).
• Coordinate with procurement teams and external organizations to support acquisition requirements and activities.
• Support contractor onboarding activities, including required documentation, background investigation processes, credentialing, and system access coordination.
• Serve as a point of contact for vendors and internal technical teams, clarifying administrative requirements and tracking contract deliverables.
• Maintain accurate contract documentation, track funding and expenditures, and support adherence to applicable acquisition policies and procedures.
• Support contract lifecycle management, including milestone tracking, deliverables, schedules, and status reporting.
• Conduct market research and prepare supporting documentation for procurement activities.
• Collaborate with cross-functional teams to coordinate procurement, contracting, and onboarding activities.
• Maintain documentation in accordance with established regulatory and contract management requirements.
• Maintain knowledge of applicable acquisition policies, procedures, and procurement practices.

Qualifications

• 6 to 9 years of relevant experience supporting acquisitions, procurement, contract management, or related activities.
• Experience preparing and coordinating acquisition packages and supporting documentation.
• Experience supporting contractor onboarding, credentialing, access provisioning, or related administrative processes.
• Knowledge of acquisition and procurement processes, including the Federal Acquisition Regulation (FAR) or comparable regulatory requirements.
• Strong organizational and project coordination skills with experience managing multiple contract milestones, deliverables, and schedules.
• Strong written and verbal communication skills with the ability to collaborate effectively with procurement teams, vendors, technical teams, and other stakeholders.
• Ability to work effectively in a hybrid work environment.
• Active Public Trust clearance required.
• Familiarity with procurement platforms and resources such as GSA eBuy, SAM.gov, or comparable tools is preferred.
• Familiarity with Agile software environments and translating technical or software requirements into acquisition documentation is preferred.
• Relevant education, training, certifications, or equivalent practical experience.

Publishing Pay Range: $70,000.00 – $86,000.00 Annually

This position offers a hybrid schedule, with time split between the office and remote work.