Acquisition Specialist – Mid Level

ADP, Inc.; United States; On-site; USD 75,000 - 100,000; Full time

Job summary

Kundlas Consulting Group LLC is seeking a Mid-Level Acquisition Specialist to support federal procurement, contract administration, acquisition planning, and source-selection activities. This role will assist Contracting Officers, CORs, program offices, and technical teams through the full lifecycle.

The ideal candidate has 3–6 years of federal acquisition experience, knowledge of FAR/DIAR, and strong written and verbal communication.

Qualifications

• Bachelor’s degree preferred; relevant experience may substitute.
• 3–6 years of federal acquisition/procurement/contract administration experience.
• Knowledge of FAR/DIAR and acquisition lifecycle.
• Ability to manage multiple acquisition actions, deadlines, and funding documents.
• Proficiency with MS Word, Excel, Outlook, Teams and procurement trackers.

Responsibilities

• Develop and coordinate acquisition strategies and plans based on program requirements and funding.
• Conduct market research and document findings regarding availability and capability.
• Review and refine SOWs, PWSs, SOOs, RFIs, RFQs, and RFPs.
• Support source-selection activities and ensure evaluation consistency.
• Monitor contractor performance, deliverables, schedules, and invoices.

Skills

Acquisition planning

Market research

Procurement documentation

Cost analysis

Source-selection support

Contract file management

Contract performance monitoring

Invoice review

Contract modifications

Funding action tracking

Closeout coordination

FAR/DIAR knowledge

Procurement systems

Education

Bachelor's degree in related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Salary Range: $75,000.00 To $100,000.00 Annually

About Company:

Kundlas Consulting Group LLC is a professional consulting firm specializing in construction inspection and compliance services for public infrastructure projects. Our core services include on-site inspection of roadway, bridge, and utility construction to ensure adherence to engineering specifications, safety standards, and contract requirements. We support clients with daily reporting, materials testing coordination, schedule tracking, and quality assurance oversight. Additional services include project management, grants management for federally funded infrastructure and disaster recovery programs.

About the Role:

This position is contingent upon the identification of a candidate whose expertise meets our strategic needs, at which point a dedicated, funded opening will be established. We are proactively seeking a standout professional for whom we will finalize a formal role.

Kundlas Consulting Group is seeking a Mid-Level Acquisition Specialist to support federal procurement, contract administration, acquisition planning, and source-selection activities. This position will assist Contracting Officers, Contracting Officer’s Representatives, program offices, and technical teams throughout the full acquisition lifecycle, including requirements development, market research, solicitation preparation, cost and price analysis, proposal evaluation support, post-award administration, contract modifications, performance monitoring, and closeout. The ideal candidate will have a strong understanding of federal acquisition processes, procurement documentation, contractor oversight, and compliance with the Federal Acquisition Regulation and applicable agency-specific acquisition policies.

Minimum Qualifications:

• Bachelor’s degree in business administration, public administration, finance, procurement, supply chain management, contract management, or a related field preferred; relevant experience may be considered in lieu of degree.
• Three to six years of experience supporting federal acquisition, procurement, contracting, contract administration, program management, or related government support functions.
• Working knowledge of federal acquisition processes, procurement planning, solicitation development, source-selection support, contract administration, and closeout procedures.
• Familiarity with the Federal Acquisition Regulation, procurement integrity requirements, competition requirements, contract file documentation, and acquisition lifecycle support.
• Experience preparing, reviewing, or coordinating procurement documents such as acquisition plans, SOWs, PWSs, SOOs, RFIs, RFQs, RFPs, evaluation criteria, amendments, memoranda, and supporting acquisition documentation.
• Ability to support market research, cost and price analysis, Independent Government Cost Estimates, proposal reviews, acquisition trackers, and procurement reporting.
• Strong written and verbal communication skills with the ability to coordinate with Contracting Officers, CORs, program offices, vendors, contractors, and technical evaluation teams.
• Ability to manage multiple acquisition actions, deadlines, deliverables, funding documents, contract files, and procurement milestones.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and related business-management platforms.
• U.S. citizenship may be required depending on client or contract requirements.
• Ability to pass background checks, suitability requirements, or security clearance requirements, as required by the client or contract.

Preferred Qualifications:

• Prior experience supporting federal agencies, including Department of the Interior, FEMA, USACE, DHS, or other civilian or defense-related agencies.
• Familiarity with agency acquisition regulations, including the DIAR where applicable.
• Experience supporting competitive procurements, source-selection activities, proposal evaluations, competitive range determinations, discussions, clarifications, negotiations, and final proposal revisions.
• Experience developing or evaluating Independent Government Cost Estimates and conducting price or cost analysis using historical pricing, market research, vendor quotes, labor categories, indirect rates, and comparable procurements.
• Experience assisting with Price Negotiation Memoranda, acquisition memoranda, contract modifications, funding actions, option exercises, change orders, and post-award documentation.
• Experience monitoring contractor performance, deliverables, schedules, invoices, contract funding, periods of performance, and performance metrics.
• Experience maintaining complete acquisition files in support of audit readiness, internal controls, acquisition-management reviews, and procurement compliance.
• Familiarity with FBMS or comparable federal acquisition, financial-management, procurement, or contract-writing systems.
• Active or previously held security clearance preferred.
• Ability to obtain and maintain a security clearance, if required.
• Professional certifications such as FAC-C, FAC-COR, DAWIA, NCMA CPCM, CFCM, or related acquisition credentials are a plus.

Responsibilities:

• Develop and coordinate acquisition strategies and acquisition plans based on program requirements, available funding, acquisition schedules, market conditions, contract type, competition requirements, and procurement risk.
• Conduct comprehensive market research and document findings regarding commercial availability, industry capability, existing contract vehicles, competitive conditions, and potential small business participation.
• Review and refine Statements of Work, Performance Work Statements, Statements of Objectives, specifications, technical requirements, deliverables, evaluation criteria, and quality assurance requirements.
• Prepare and review RFPs, RFQs, solicitation provisions, contract clauses, amendments, acquisition memoranda, and supporting procurement documentation.
• Develop or evaluate Independent Government Cost Estimates and perform price and cost analysis using historical pricing, market research, vendor information, labor categories, indirect rates, comparable procurements, and other relevant cost information.
• Support source-selection activities, including proposal receipt, proposal evaluation, technical evaluation coordination, documentation of strengths and weaknesses, and evaluation consistency.
• Provide acquisition guidance to technical evaluation teams regarding evaluation criteria, procurement integrity, proposal handling, documentation requirements, and source-selection procedures.
• Support competitive range determinations, discussions, clarifications, negotiations, and final proposal revisions when applicable to the procurement.
• Assist Contracting Officers with developing price negotiation objectives and Price Negotiation Memoranda.
• Monitor contractor performance against contractual requirements, schedules, deliverables, quality standards, and established performance metrics.
• Coordinate with CORs and program offices to identify performance deficiencies, schedule delays, cost concerns, contractual risks, and appropriate corrective actions.
• Review contractor invoices and payment documentation for consistency with contract terms, accepted deliverables, available funding, approved labor categories, and periods of performance.
• Prepare and coordinate contract modifications, funding actions, option exercises, change orders, administrative modifications, and other post-award actions.
• Support the resolution of contractor disputes, performance issues, claims, and other contract-administration matters.
• Support acquisition actions requiring legal sufficiency review, management review, or higher-level approval.
• Maintain complete acquisition documentation supporting auditability, internal controls, transparency, acquisition-management reviews, and procurement compliance.
• Support final contract reconciliation and closeout by confirming deliverables, resolving funding matters, addressing property requirements, verifying final payment, and completing required documentation.
• Apply the FAR, applicable agency acquisition regulations including the DIAR where relevant, competition requirements, contract-pricing principles, procurement-integrity requirements, and established acquisition procedures throughout the procurement lifecycle.
• Coordinate with internal teams, government stakeholders, contractors, vendors, and technical personnel to support timely, accurate, and compliant procurement actions.
• Prepare procurement status reports, acquisition trackers, meeting notes, action-item logs, and leadership updates related to active and pending acquisition actions.

Skills:

The ideal candidate should possess strong federal acquisition and contract administration skills, including acquisition planning, market research, procurement documentation, solicitation support, cost and price analysis, Independent Government Cost Estimate development, source-selection support, contract file management, contractor performance monitoring, invoice review, contract modification support, funding action tracking, and closeout coordination. The candidate should be comfortable working with SOWs, PWSs, SOOs, RFPs, RFQs, acquisition plans, evaluation criteria, contract clauses, amendments, acquisition memoranda, Price Negotiation Memoranda, and procurement trackers. This role requires strong knowledge of the FAR, agency acquisition regulations, procurement-integrity requirements, competition requirements, contract-pricing principles, audit-ready documentation, internal controls, and acquisition lifecycle procedures. The candidate should also demonstrate excellent attention to detail, analytical thinking, professional communication, organization, time management, stakeholder coordination, problem-solving, discretion when handling acquisition-sensitive information, and proficiency with Microsoft Word, Excel, Outlook, Teams, and comparable acquisition or financial-management systems.