Vendor Contracts Administrator

VIVA HEALTH; Birmingham (AL); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health Insurance

401(k) with company match

PTO

Paid holidays and floating holiday

Tuition assistance

Flexible spending accounts

Wellness program

Training and development programs

Employee assistance program

Job summary

VIVA HEALTH is seeking a Vendor Contracts Administrator to manage the full lifecycle of vendor contracts from drafting to renewal while ensuring accuracy and regulatory compliance.

In this role you will assign internal owners, coordinate across departments for drafting, approval, execution, and amendments, and maintain contract status dashboards. You will support audits and drive process improvements to strengthen governance in a healthcare setting.

Qualifications

• Bachelor’s degree in related field; 3–5 years contract administration experience.
• Healthcare compliance knowledge (HIPAA, CMS, OIG) required.
• Detail-oriented with strong organizational and communications skills.
• Proficiency with contract management software and MS Office.

Responsibilities

• Administer and maintain vendor contracts in the management system.
• Coordinate drafting, review, approval, and execution across departments.
• Track milestones, renewals, and performance obligations for compliance.
• Serve as primary contact for contract inquiries and reporting.
• Support vendor onboarding with required documentation and approvals.
• Assist audits and negotiate or amend contracts as needed.
• Identify process improvements to strengthen governance.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Prioritization under deadlines

Analytical thinking

Education

Bachelor’s Degree in Business Administration or related field

Tools

Contract management software

Microsoft Excel

Microsoft Word

Job description

The Vendor Contracts Administrator is responsible for administering the full lifecycle of vendor contracts from development and execution through renewal and performance tracking while maintaining accuracy, compliance, and alignment with VIVA HEALTH’S policies, regulatory standards, and operational needs. This position ensures each vendor is assigned an internal business owner who is trained on VIVA HEALTH’S expectations for contract negotiation, execution, implementation, oversight, and renewal, amendment, or termination.

Why VIVA HEALTH?

VIVA HEALTH, part of the renowned University of Alabama at Birmingham (UAB) Health System, is a health maintenance organization providing quality, accessible health care. Our employees are a part of the communities they serve and proudly partner with members on their healthcare journeys.

VIVA HEALTH has been recognized by Centers for Medicare & Medicaid Services (CMS) as a high-performing health plan and has been repeatedly ranked as one of the nation's Best Places to Work by Modern Healthcare.

• Comprehensive Health, Vision, and Dental Coverage
• 401(k) Savings Plan with company match and immediate vesting
• Paid Time Off (PTO)
• 9 Paid Holidays annually plus a Floating Holiday to use as you choose
• Tuition Assistance
• Flexible Spending Accounts
• Community Service Time Off
• Life Insurance and Disability Coverage
• Employee Wellness Program
• Training and Development Programs to develop new skills and reach career goals
• Employee Assistance Program

See more about the benefits of working at Viva Health at https://www.vivahealth.com/careers/benefits

Key Responsibilities

• Administer and maintain all vendor contracts within the contract management system, ensuring version control, accuracy, and accessibility.
• Coordinate contract drafting, review, approval, and execution processes across internal departments.
• Track key contract milestones, renewal dates, and performance obligations to ensure timely and compliant vendor management.
• Act as the primary point of contact for contract inquiries, updates, and reporting.
• Support vendor on-boarding by ensuring required documentation and internal approvals are complete prior to activation.
• Prepare and maintain reports and dashboards related to contract status, expirations, and performance metrics.
• Serve as the subject matter expert for the contract management system. Support user training, enhancements, and process improvements.
• Assist with internal and external audits, providing documentation and data as needed to demonstrate compliance with VIVA HEALTH and regulatory standards.
• Assist with contract negotiations and modifications.
• Identify opportunities to enhance contract processes, improve efficiency, strengthen vendor governance, and improve accountability.

REQUIRED QUALIFICATIONS:

• Bachelor’s Degree in Business Administration, Healthcare Administration, Legal Studies, or related field
• Minimum of 3–5 years of experience in contract administration, preferably within a health plan, healthcare organization, or regulated industry
• Exceptional attention to detail and organizational skills
• Strong written and verbal communication abilities
• Proactive with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong analytical, critical thinking, and problem-solving skills
• Proficiency with contract management software
• Proficiency with Microsoft Office applications, including Excel and Word
• Understanding of healthcare compliance requirements (HIPAA, CMS, OIG, etc.)

PREFERRED QUALIFICATIONS:

• 5-7 years of experience in contract administration, preferably within a health plan, healthcare organization, or regulated industry
• Certification in Contract Management (IACCM/WorldCC or NCMA)
• Experience working for a regional or mid-size health plan
• Familiarity with vendor risk management and procurement processes