Vehicle Title Specialist — Auctions & Transfers

Taylor & Martin Llc Auctioneers; Fremont (NE); On-site; USD 43,000 - 58,000; Full time

Job summary

Taylor & Martin Llc Auctioneers in Fremont, Nebraska is seeking a Title Administrator II to review, process, and manage original vehicle titles for purchases, auctions, reassignments, and transfers. You will safeguard titles, coordinate documentation, and ensure timely processing and communication with customers and state agencies.

The role requires strong attention to detail, 40 WPM typing, and proficiency with Word/Excel. Office hours are standard, with additional duties during auction days.

Qualifications

• High School Diploma with 2 years administrative experience.
• Working knowledge of motor vehicle titles and related paperwork.
• Minimum typing speed: 40 WPM.
• Proficient in Microsoft Word and Excel; working knowledge of databases and filing systems.
• Strong attention to detail and organizational skills.
• Ability to communicate effectively with customers and internal teams.

Responsibilities

• Provide vehicle title service support to Senior Field Office Manager, Auction Administrators, Field Office Managers, Auction Proceeds Payable Clerks, and Preferred Leasing Manager.
• Coordinate, communicate, monitor, document, file, and safeguard all correspondence, documentation, copies, and originals of motor vehicle titles.
• Ensure timely, accurate, and thorough reviews, corrections, duplications, mailings, and collections of all motor vehicle titles for vehicles to be sold, consigned, auctioned, leased, or transferred.
• Respond to phone and email inquiries related to titled equipment to ensure quality customer service.
• Type and edit correspondence for title requests and inquiries; prepare for mailing or faxing as necessary.
• Reassign, copy, label, and prepare envelopes to mail copies or original titles and related documents to customers.
• Maintain up-to-date state agency files, forms, and all title-related documents, including points of contact, phone numbers, and mailing addresses for each State Department of Motor Vehicles and other related agencies.
• Provide TMI Live overflow phone coverage and cover front receptionist duties during breaks and lunch as needed.
• Provide phone coverage on auction sale days.
• Respond to phone and email inquiries regarding registration, bidding, and approvals.
• Assist customers with registration and bidding-related questions during auction sale days.
• Review bidder information and approve bidders upon satisfaction of Taylor & Martin’s established requirements.
• Communicate with the appropriate internal teams regarding registration, bidding, and bidder approval questions or issues.

Skills

Attention to detail

Organizational skills

Communication

Typing speed

Education

High School Diploma with 2 years administrative experience

Tools

Microsoft Word

Excel

Databases

Filing systems

Job description

Taylor & Martin Llc Auctioneers in Fremont, Nebraska is seeking a Title Administrator II to review, process, and manage original vehicle titles for purchases, auctions, reassignments, and transfers. You will safeguard titles, coordinate documentation, and ensure timely processing and communication with customers and state agencies.

The role requires strong attention to detail, 40 WPM typing, and proficiency with Word/Excel. Office hours are standard, with additional duties during auction days.