Vehicle Operations Support Specialist II

Cox Automotive Inc.; Euless (TX); On-site; USD 22,000 - 34,000; Full time

Benefits offered by this job

Paid time off

Holidays

Job summary

Cox Automotive - USA in Texas seeks a Vehicle Operations Support Specialist II to oversee vehicle reconditioning for wholesale and retail, monitor activities, manage client expectations, and ensure accurate paperwork and data entry. The role involves clerical duties, account maintenance, invoicing for reconditioning fees, and close collaboration with Recon Shop management to meet client SLAs.

No remote option; day shift; hourly pay between $16.59 and $24.86, with potential incentive

Responsibilities

• Perform various clerical and administrative duties relating to vehicle recon fulfillment, meeting all clients' SLAs
• Maintain client account agreements, vehicle files, records of completion of reconditioning work, and other required information
• Create, maintain, and audit accurate charges for reconditioning fees related to vehicles processed
• Analyze and manage clients’ reports and vehicle throughput via daily report/query capabilities
• Perform data entry and verify that customer vehicle information is accurately recorded in the system
• Respond to client and corporate inquiries relating to assigned customer vehicles, provide quality service, and assist in resolving problems
• Receive vehicle and registration information from clients interested in reconditioning services
• Enter all pertinent information into software applications, AS400, and RPP, and approved work requested by the client
• Utilize the AS400/VCF/RPP systems to monitor and track vehicle repairs
• Communicate with Recon Shop management and posting & procurement to meet client SLAs
• Monitor vehicles through the reconditioning fulfillment process to ensure timeline commitment is met
• Review completed work, ensuring clients' tracking and processing are achieved and/or exceeded
• Work with finance/local management to ensure customers are charged accurately
• Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such. Work in cooperation with safety leadership in support of all safety activities aligned with Safety Excellence.
• Perform other duties as assigned by management.

Job description

Company
Cox Automotive - USA

Job Family Group
Vehicle Operations

Job Profile
Vehicle Operations Support Specialist II

Management Level
Individual Contributor

Flexible Work Option
No remote option; must work at a specified Cox location

Travel %
No

Work Shift
Day

Compensation
Hourly base pay rate is $16.59 - $24.86/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Job Description

This position oversees vehicle reconditioning, including wholesale and retail, through the reconditioning market center. The Vehicle Operations Support Specialist monitors and communicates all reconditioning activities, manages client expectations, and verifies that required information, paperwork, and data entry are accurate.

Job Responsibilities

• Perform various clerical and administrative duties relating to vehicle recon fulfillment, meeting all clients' SLAs
• Maintain client account agreements, vehicle files, records of the completion of reconditioning work, and other required information.
• Create, maintain, and audit accurate charges for reconditioning fees related to vehicles processed.
• Analyze and manage clients’ reports and vehicle throughput via daily report/query capabilities.
• Perform data entry and verify that customer vehicle information is accurately recorded in the system.
• Respond to client and corporate inquiries relating to assigned customer vehicles, provide quality service, and assist in resolving problems.
• Receive vehicle and registration information from clients interested in reconditioning services.
• Enter all pertinent information into software applications, AS400, and RPP, and approved work requested by the client.
• Utilize the AS400/VCF/RPP systems to monitor and track vehicle repairs.
• Communicate with Recon Shop management and posting & procurement to meet client SLAs
• Monitor vehicles through the reconditioning fulfillment process to ensure timeline commitment is met.
• Review completed work, ensuring clients' tracking and processing are achieved and/or exceeded.
• Work with finance/local management to ensure customers are charged accurately.
• Visibly demonstrate safety commitment by following all safety and health procedures and modeling the behaviors related to such. Work in cooperation with safety leadership in support of all safety activities aligned with Safety Excellence.
• Perform other duties as assigned by management.

MSCOX

Drug Testing

To be employed in this role, you’ll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

Benefits

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

About Us

Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells – or simply uses – cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characterstic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.

EOE, including disability/vets

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. No OPT, CPT, STEM/OPT or visa sponsorship now or in future.