Vehicle Operations Logistics Specialist II (Manheim)

CAI Cox Automotive Corp Svcs., LLC; Belcamp (Ghost Town) (TX); On-site; USD 25,000 - 37,000; Full time

Benefits offered by this job

Paid time off

Holidays

401(k) plan

Health insurance

Job summary

Cox Automotive is seeking a Vehicle Operations Logistics Specialist II to coordinate transport and invoicing across several auctions. You will generate weekly reports, handle client requests, and ensure proper documentation using AS400, AutoIMS and DHL.

The role requires strong organizational and communication skills, safety-conscious applicants, and the ability to work on-site during day shifts. Compensation ranges hourly between $18.22 and $27.36.

Qualifications

• Minimum: High School Diploma/GED and 3 years' experience in a related field.
• OR the right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline;
• OR 5 years' experience in a related discipline.
• Safe driver's needed; valid driver's license required.
• Effective communication skills required.
• Must possess good problem-solving and organizational skills.
• Basic computer software skills required.
• Vision abilities required include close, distance and depth perception.
• Skills: Strong understanding of the auto transport industry, carrier types, truck types and capabilities.
• Strong organizational skills and demonstrated capacity to develop and implement practical strategies, plans, and solutions to identified issues and problems.
• Excellent verbal and written communication skills.
• Ability to handle high pressure situations and tight deadlines.
• Good judgment, discretion, tact and the ability to work easily at all levels within the organization.
• Ability to partner well with colleagues in a matrixed work environment.
• Ability to work independently and to undertake responsibilities with minimal guidance.

Responsibilities

• Generate and maintain weekly inventory compliance and operational performance reports
• Out of Compliance for multiple clients at 4 auctions (Manheim Baltimore-Washington, Manheim Fredericksburg, Manheim Harrisonburg and Manheim Maryland)
• Use AutoIMS & DHL to monitor Ready Logistics' moves for Out of Compliance report and obtain EBOL's to research notes on unit's moves Transportation Coordination
• Manage vehicle pickup and transportation requests from clients and management teams
• Provide transport quotes to clients and auction management
• Coordinate vehicle transportation with lot agents, carriers, and transport providers
• Oversee Element Door-to-Door process to ensure timely communication, billing, and organization to manage client requests Vehicle Movement & Documentation
• Use AS400 to create, manage, update, and cancel transportation and pickup documentation
• Ensure required documents are provided to transporters
• Ensure clients provide required documents to lot agents
• Track vehicle movement from pickup to delivery
• Payment Processing
• Process payment requests related to transportation, storage, and vehicle release fees for 3 auctions (Manheim Baltimore-Washington, Manheim Fredericksburg and Manheim Maryland)
• Review invoices and verify supplier information for accuracy
• Coordinate with finance, posting, and accounting teams to facilitate payments
• Submit payment requests through company systems and track requests through completion
• Arrange shipment and delivery of checks via FedEx or USPS
• Maintain detailed records of payments, invoice status, and related transactions
• Client & Vendor Communication
• Serve as a point of contact for clients requesting moves internally, transporters, lot agents, and internal teams
• Collaborate with lot operations and transport teams to resolve inaccurate vehicle deliveries
• May be asked to assist with other admin functions as needs arise.

Skills

Auto transport knowledge

Carrier types

Truck types

Strong organization

Problem solving

Communication skills

Independent work

Discretion and tact

Education

High School Diploma/GED

Related degree/certification

Tools

AS400

AutoIMS

DHL

Job description

Vehicle Operations Logistics Specialist II

Company Cox Automotive - USA Job Family Group Vehicle Operations Job Profile Vehicle Operations Logistics Specialist II Management Level Individual Contributor Flexible Work Option No remote option; must work at a specified Cox location Travel % No Work Shift Day

Compensation Hourly base pay rate is $18.22 - $27.36/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Essential Job Responsibilities

Reporting & Inventory Management

• Generate and maintain weekly inventory compliance and operational performance reports
• Out of Compliance for multiple clients at 4 auctions (Manheim Baltimore-Washington, Manheim Fredericksburg, Manheim Harrisonburg and Manheim Maryland)
• Use AutoIMS & DHL to monitor Ready Logistics' moves for Out of Compliance report and obtain EBOL's to research notes on unit's moves Transportation Coordination
• Manage vehicle pickup and transportation requests from clients and management teams
• Provide transport quotes to clients and auction management
• Coordinate vehicle transportation with lot agents, carriers, and transport providers
• Oversee Element Door-to-Door process to ensure timely communication, billing, and organization to manage client requests Vehicle Movement & Documentation
• Use AS400 to create, manage, update, and cancel transportation and pickup documentation
• Ensure required documents are provided to transporters
• Ensure clients provide required documents to lot agents
• Track vehicle movement from pickup to delivery
• Payment Processing
• Process payment requests related to transportation, storage, and vehicle release fees for 3 auctions (Manheim Baltimore-Washington, Manheim Fredericksburg and Manheim Maryland)
• Review invoices and verify supplier information for accuracy
• Coordinate with finance, posting, and accounting teams to facilitate payments
• Submit payment requests through company systems and track requests through completion
• Arrange shipment and delivery of checks via FedEx or USPS
• Maintain detailed records of payments, invoice status, and related transactions
• Client & Vendor Communication
• Serve as a point of contact for clients requesting moves internally, transporters, lot agents, and internal teams
• Collaborate with lot operations and transport teams to resolve inaccurate vehicle deliveries
• May be asked to assist with other admin functions as needs arise.

Qualifications

• Minimum: High School Diploma/GED and 3 years' experience in a related field.
• OR the right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline;
• OR 5 years' experience in a related discipline.
• Safe driver's needed; valid driver's license required.
• Effective communication skills required.
• Must possess good problem-solving and organizational skills.
• Basic computer software skills required.
• Vision abilities required include close, distance and depth perception.
• Skills: Strong understanding of the auto transport industry, carrier types, truck types and capabilities.
• Strong organizational skills and demonstrated capacity to develop and implement practical strategies, plans, and solutions to identified issues and problems.
• Excellent verbal and written communication skills.
• Ability to handle high pressure situations and tight deadlines.
• Good judgment, discretion, tact and the ability to work easily at all levels within the organization.
• Ability to partner well with colleagues in a matrixed work environment.
• Ability to work independently and to undertake responsibilities with minimal guidance

Drug Testing

To be employed in this role, you’ll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

Benefits

• Employees are eligible to receive a minimum of sixteen hours of paid time off every month
• seven paid holidays throughout the calendar year
• Employees are also eligible for additional paid time off in the form of bereavement leave
• time off to vote
• jury duty leave
• volunteer time off
• military leave
• and parental leave
• health care insurance (medical, dental, vision)
• retirement planning (401(k))
• paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO)

About Us

Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells – or simply uses – cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox.

Cox brings together the world’s greatest minds to help breathe life into new possibilities – and drive innovation for a better future. That’s why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world’s biggest challenges. Our people love technology – and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues. Every day they dedicate themselves to a huge range of exciting projects, contributing to the Cox vision around the globe. From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there’s no challenge too great for our pioneers. And there’s no shortage of opportunities for you to make a difference. Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons.

Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.

EOE, including disability/vets

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. No OPT, CPT, STEM/OPT or visa sponsorship now or in future.

Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page.