Vehicle Inventory & Service Coordination Specialist

Superior Auto Inc; Maumee (OH); On-site; USD 16,000 - 18,000; Full time

Benefits offered by this job

Paid time off

Health insurance

401(k) match

Job summary

Superior Auto Inc. is seeking an organized administrative professional in Maumee, OH to support vehicle intake, inventory updates, and reconditioning documentation. You will track expenses, prepare purchase orders, and process vendor invoices to keep the service center running smoothly.

The role requires attention to detail and clear communication with managers, drivers, and the Payables team. The position offers a Monday–Friday schedule, PTO, health insurance, and a company-match 401(k).

Qualifications

• Administrative, invoicing, accounts payable, inventory, or data-entry experience.

Responsibilities

• Receive incoming vehicles, update inventory status, create key tags, and help coordinate vehicle placement on the lot.
• Enter reconditioning expenses, repair estimates, parts, labor, and related costs accurately into internal systems.
• Create purchase orders, process vendor documentation, and submit invoices to Payables.
• Research and help resolve discrepancies involving purchase orders, invoices, repair expenses, or vehicle records.
• Support the Service Center Manager with organized records, timely documentation, and day-to-day administrative needs.
• Assist drivers and vendors with vehicle pickups and deliveries while helping keep the service center workflow moving.

Skills

Administrative experience

Invoicing

Accounts payable

Inventory

Data entry

Job description

Superior Auto Inc. is seeking an organized administrative professional in Maumee, OH to support vehicle intake, inventory updates, and reconditioning documentation. You will track expenses, prepare purchase orders, and process vendor invoices to keep the service center running smoothly.

The role requires attention to detail and clear communication with managers, drivers, and the Payables team. The position offers a Monday–Friday schedule, PTO, health insurance, and a company-match 401(k).