Service Inventory Coordinator

Superior Auto Inc; Lima (OH); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Mon-Fri schedule

PTO incl. birthday

Health insurance

401(k) matching

Job summary

Superior Auto Inc in Lima, OH is seeking an organized administrative coordinator to support vehicle intake, inventory updates, and service-center paperwork. You will manage vendor invoices, purchase orders, and payment records while coordinating with drivers and managers to keep the lot and shop moving efficiently.

The role blends office data-entry with hands-on, on-lot tasks and requires clear communication with internal teams and external vendors.

Qualifications

• Administrative, invoicing, accounts payable experience.
• Experience with purchase orders or vendor invoices is a plus.
• Comfort working in both an office setting and an automotive service-center lot.
• Clear verbal and written communication with managers, service employees, vendors, drivers, and corporate teams.
• Experience prioritizing changing tasks throughout the day.
• Automotive dealership/service center experience is helpful but not required.

Responsibilities

• Receive incoming vehicles, update inventory status, create key tags, and help coordinate vehicle placement on the lot.
• Enter reconditioning expenses, repair estimates, parts, labor, and related costs accurately into internal systems.
• Create purchase orders, process vendor documentation, and submit invoices to Payables.
• Research and help resolve discrepancies involving purchase orders, invoices, repair expenses, or vehicle records.
• Support the Service Center Manager with organized records, timely documentation, and day-to-day administrative needs.
• Assist drivers and vendors with vehicle pickups and deliveries while helping keep the service center workflow moving.

Skills

Administrative experience

Data entry

Inventory management

Clear communication

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Lima, OH, US

Salary Range: $16.00 To $18.00 Annually

Keep vehicles, paperwork, and service operations moving.

This role is ideal for someone who enjoys accurate administrative work, staying on top of details, and helping a busy service operation run smoothly from vehicle check-in through completed reconditioning.

This is an action-oriented position. You will split your time between computer-based tasks and hands-on coordination on the service center lot, working with managers, vendors, transport drivers, and the corporate Payables team to keep vehicle inventory, purchase orders, invoices, and repair documentation accurate and up to date.

What You Get

• Monday-Friday work week.
• Paid time off, including your birthday.
• Health insurance benefits.
• Company-match 401(k) retirement pla n.

What You'll Do

• Receive incoming vehicles, update inventory status, create key tags, and help coordinate vehicle placement on the lot.
• Enter reconditioning expenses, repair estimates, parts, labor, and related costs accurately into internal systems.
• Create purchase orders, process vendor documentation, and submit invoices to Payables.
• Research and help resolve discrepancies involving purchase orders, invoices, repair expenses, or vehicle records.
• Support the Service Center Manager with organized records, timely documentation, and day-to-day administrative needs.
• Assist drivers and vendors with vehicle pickups and deliveries while helping keep the service center workflow moving.

What We're Looking For

• Administrative, invoicing, accounts payable, inventory, or data-entry experience.
• Automotive dealership, service center, fleet, inventory, or reconditioning experience is helpful but not required.
• Experience with purchase orders or vendor invoices is a plus.
• Clear verbal and written communication with managers, service employees, vendors, drivers, and corporate teams.
• Experience prioritizing changing tasks throughout the day.
• Comfort working in both an office setting and an automotive service-center lot environment.