V101- Executive Administrative Coordinator II

Job Duck LLC; United States; Remote; USD 12.000 - 13.000; Vollzeit

Zusammenfassung

Job Duck LLC in the United States seeks an Executive Administrative Coordinator to own daily admin and personal coordination for a senior leader. You will gatekeep, manage calendars, triage communications, and handle complex schedules with discretion.

The role requires EST business hours alignment, English proficiency, and about 1 year of EA experience. Expect around 10 calls per day and a mix of professional and personal support responsibilities.

Qualifikationen

• 1+ year as an executive assistant or in administrative support.
• Strong calendar management and scheduling expertise.
• Advanced email triage and professional written communication.
• Detail-oriented with excellent organization.
• Proactive mindset and ability to anticipate needs.
• Ability to manage shifting priorities with discretion.

Aufgaben

• Handle personal and household admin tasks (dry cleaning, groceries, errands).
• Manage travel for firm and family (flights, hotels, car rentals).
• Support marketing efforts by coordinating referrals, mailings, shipments.
• Track activities, orders, shipments, and follow-ups.
• Respond to race series communications and related logistics.
• Provide comprehensive calendar management for professional and personal commitments.

Kenntnisse

Calendar management

Email triage

Organizational skills

Proactive mindset

Gatekeeper discretion

Adaptability

Problem-solving

Decision-making

Personal tasks handling

Tools

Lawmatics

RingCentral

Google Workspace

Microsoft Office Suite

Jobbeschreibung

Job Description:

We are seeking a highly organized and proactive Executive Administrative Coordinator to support a senior leader by taking full ownership of daily administrative and personal coordination needs.

In this role, you will serve as a trusted gatekeeper, managing calendars, triaging communications, and ensuring priorities are handled with precision and discretion. Your work will directly impact efficiency, focus, and follow-through across both professional and personal commitments.

This role is ideal for someone who thrives on anticipation, enjoys problem-solving, and takes pride in keeping complex schedules running smoothly. You will work in a dynamic environment where attention to detail and adaptability make a meaningful difference every day.

• Monthly Compensation: from $1,060 USD to $1,150 USD.

Responsibilities

• Handle personal and household administrative tasks, including scheduling dry cleaning, grocery pickups, and other errands.
• Manage firm and family travel arrangements, including flights, accommodations, car rentals, and related logistics.
• Support marketing initiatives by managing referral partner lists, coordinating mailings and launches, and arranging shipments of books, coffee mugs, and other promotional materials.
• Track marketing activities, orders, shipments, and follow-ups to ensure timely completion.
• Respond to race series communications and coordinate related orders and logistics.
• Provide comprehensive calendar management, coordinating professional, family, and personal appointments and commitments.

Requirements

• This is a full-time, dedicated Executive Assistant role
• Time zone alignment required with EST business hours
• English proficiency required
• Expected call volume is approximately 10 calls per day
• Role includes both professional and personal administrative support
• Prior experience supporting an executive or business owner is strongly preferred

Software and Tools

• Lawmatics for referral partner tracking
• RingCentral for voice communications
• Google Workspace including Gmail, Calendar, Chat, and Meet
• Microsoft Office Suite

Required Skills

• Minimum of 1 year of experience as an executive assistant, or in administrative support roles.
• Strong calendar management and scheduling expertise
• Advanced email triage and professional written communication
• Detail-oriented with exceptional organizational skills
• Proactive mindset with the ability to anticipate needs
• Adaptable and comfortable managing shifting priorities
• Strong problem-solving and decision-making skills
• Ability to act as a gatekeeper with sound judgment and discretion
• Comfortable handling both business and personal tasks

Work Shift

Work Shift: 9:00 AM - 6:00 PM [EST][EDT] (United States of America)

Languages

English, Spanish