V101- Executive Administrative Coordinator II

Job Duck; USA; Remote; USD 12.000 - 13.000; Vollzeit

Zusammenfassung

Job Duck is seeking an organized Executive Administrative Coordinator to support a senior leader. This full-time, remote role requires EST hours, strong calendar management, and discretion across professional and personal tasks. You’ll handle travel, scheduling, email triage, and coordination of marketing referrals and shipments.

Bilingual English/Spanish is a plus. Join a culture‑driven, remote-friendly company that values proactive problem solving and meticulous execution to keep complex

Qualifikationen

• Minimum 1 year as executive assistant or in administrative support.
• Strong calendar management and scheduling expertise.
• Advanced email triage and professional written communication.
• Detail-oriented with exceptional organizational skills.
• Proactive mindset with anticipation of needs.
• Able to manage shifting priorities with sound judgment.

Aufgaben

• Provide full administrative and personal coordination for a senior leader.
• Manage calendars and triage communications to keep priorities on track.
• Coordinate professional and personal appointments across EST hours.
• Handle travel arrangements, bookings, and related logistics.
• Support marketing initiatives, referrals, and shipments of materials.
• Act as gatekeeper with discretion and proactive problem-solving.

Kenntnisse

Calendar management

Email triage

Administrative support

Gatekeeper

Proactive mindset

Time zone coordination

Jobbeschreibung

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022!

Job Description

We are seeking a highly organized and proactive Executive Administrative Coordinator to support a senior leader by taking full ownership of daily administrative and personal coordination needs. In this role, you will serve as a trusted gatekeeper, managing calendars, triaging communications, and ensuring priorities are handled with precision and discretion. Your work will directly impact efficiency, focus, and follow-through across both professional and personal commitments. This role is ideal for someone who thrives on anticipation, enjoys problem-solving, and takes pride in keeping complex schedules running smoothly. You will work in a dynamic environment where attention to detail and adaptability make a meaningful difference every day.

Monthly Compensation: from $1,060 USD to $1,150 USD.

Responsibilities include, but are not limited to:

• Handle personal and household administrative tasks, including scheduling dry cleaning, grocery pickups, and other errands.
• Manage firm and family travel arrangements, including flights, accommodations, car rentals, and related logistics.
• Support marketing initiatives by managing referral partner lists, coordinating mailings and launches, and arranging shipments of books, coffee mugs, and other promotional materials.
• Track marketing activities, orders, shipments, and follow-ups to ensure timely completion.
• Respond to race series communications and coordinate related orders and logistics.
• Provide comprehensive calendar management, coordinating professional, family, and personal appointments and commitments.

Requirements

• This is a full-time, dedicated Executive Assistant role
• Time zone alignment required with EST business hours
• English proficiency required
• Expected call volume is approximately 10 calls per day
• Role includes both professional and personal administrative support
• Prior experience supporting an executive or business owner is strongly preferred

Software and Tools

• Lawmatics for referral partner tracking
• RingCentral for voice communications
• Google Workspace including Gmail, Calendar, Chat, and Meet
• Microsoft Office Suite

Required Skills

• Minimum of 1 year of experience as an executive assistant, or in administrative support roles.
• Strong calendar management and scheduling expertise
• Advanced email triage and professional written communication
• Detail-oriented with exceptional organizational skills
• Proactive mindset with the ability to anticipate needs
• Adaptable and comfortable managing shifting priorities
• Strong problem-solving and decision-making skills
• Ability to act as a gatekeeper with sound judgment and discretion
• Comfortable handling both business and personal tasks

Work Shift: 9:00 AM - 6:00 PM [EST][EDT] (United States of America)

Languages: English, Spanish