Utilities Document Specialist Trainee - Remote (EST)

ORC; Charlotte (NC); Remote; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) with company match

Paid time off

Tuition reimbursement

Professional development

ClassPass and Breethe memberships

Recognition programs

Job summary

ORC is seeking a Right of Way Professional who will work remotely from home within the Eastern Time Zone. The role focuses on preparing and quality-checking right of way documents for utility projects, maintaining project files, and supporting project teams with reporting.

This entry-level training position offers a pay range of $18-$20 per hour and emphasizes growth into the Utilities Document Specialist role as you gain experience and complete ORC’s training program.

Qualifications

• Must be organized, analytical, and detail-oriented with accuracy at the core.
• Ability to work under tight deadlines while managing multiple priorities.
• Clear and professional written and verbal communication.

Responsibilities

• Prepare, review, and quality-check right of way documents — easements, agreements, and related real estate instruments — for utility projects
• Maintain accurate project files, databases, and document tracking systems
• Track documents from draft through recording and keep project teams informed of status
• Support Agents and the Project Manager with document requests and reporting
• Perform general administrative tasks that keep projects moving
• Place/embed project specific documents, images and pins into project map/KMZ

Skills

Organized

Analytical

Detail-oriented

Communication

Tools

MS Office

Job description

Department: Right of Way Professional

Location: Work from Home Remote Employee - Nationwide

Compensation: $18.00 - $20.00 / hour

Description

Location: Remote (candidate will have the flexibility to work from their home office but must reside within the eastern time zone)

Schedule: Full-time, Non-Exempt

Why Join ORC?

Right of Way is where infrastructure meets innovation—shaping roads, utilities, and communities for the future. At ORC, we offer more than a job—we offer purpose, stability, and growth. You’ll join a team that values collaboration, workplace flexibility, and long-term opportunity.

What You’ll Do

• Prepare, review, and quality-check right of way documents — easements, agreements, and related real estate instruments — for utility projects
• Maintain accurate project files, databases, and document tracking systems
• Track documents from draft through recording and keep project teams informed of status
• Support Agents and the Project Manager with document requests and reporting
• Perform general administrative tasks that keep projects moving
• Place/embed project specific documents, images and pins into project map/KMZ

We’re Looking for Someone Who

• Is organized, analytical, and detail-oriented — accuracy is the heart of this role
• Works efficiently under tight deadlines and keeps multiple priorities moving
• Communicates clearly and professionally — in writing, on the phone, and face to face
• Brings a strong service mindset to every team and client interaction
• Picks up new systems and software quickly
• Is eager to learn and grow in the right of way profession

Minimum Requirements

• Proficient with MS Office Suite — specifically Excel, Word, and Outlook
• An iOS or Android smartphone to access ORC’s systems
• Valid driver’s license

Bonus Points: If you have experience as an office administrator, paralegal, court/document clerk, real estate or equivalent profession

Where You Fit

This is an entry-level training role — our front door into the profession — and no prior industry experience is required. The pay range for this posting is $18 - $20/hr, and your offer will reflect your related experience, education, and what you demonstrate throughout the interview process.

As you complete ORC’s training program and build experience in the field, you’ll be positioned to grow into a Utilities Document Specialist role.

Relocation and per diem are not provided.

What We Offer

• Medical, dental, and vision coverage
• 401(k) with company match, plus disability coverage
• Paid time off, sick time, and paid holidays
• Tuition reimbursement and paid professional development
• ClassPass and Breethe memberships
• Recognition programs and real room to grow

That’s the quick version — learn more about benefits at ORC.

Employees must avoid any relationship or activity that might impair, or even appear to impair, their ability to make objective and fair decisions when performing their jobs. To avoid conflicts of interest, employees are prohibited from performing any services for clients or perceived clients during nonworking time that are normally performed by ORC, including the sale of real estate.

Physical Requirements: English language proficiency required. While performing the duties of this job, the employee is regularly required to clearly communicate and exchange information via phone, email, and virtual meeting platforms. The role involves substantial repetitive movements of the wrists, hands, and/or fingers due to high amounts of computer usage, typing, and document manipulation. The employee is expected to spend long hours in front of a computer screen. Must be able to read, understand, and interpret department-related documents and data. This is a largely sedentary role; however, the employee occasionally is required to move about their home office workspace to access files and office equipment. Rare travel is required.