US Payroll Specialist — Multi-Entity & Compliance

Bel Fuse Inc.; Lombard (IL); On-site; USD 43,000 - 50,000; Full time

Benefits offered by this job

401(k) and company match

Health, dental, vision

Paid time off

Annual bonus program

Tuition reimbursement

Life Insurance

Short & Long-term disability

Job summary

Bel Fuse Inc. is seeking a Payroll Specialist to support end-to-end payroll processing across US locations. You will work with the Payroll Manager to ensure accuracy, compliance, and timely processing for multiple company codes and states.

The role requires a Bachelor's degree and 3–5 years' payroll experience, ADP Workforce Now, and strong knowledge of federal, state, and local regulations. The team collaborates with HR, IT, and Finance, maintaining data integrity and confidentiality.

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or related field preferred.
• Minimum of 3–5 years of progressive payroll experience.
• Experience with ADP Workforce Now required; Oracle HCM a plus.
• Experience processing multi-state payroll across multiple legal entities.
• Strong knowledge of federal, state, and local payroll regulations and compliance requirements.
• Proficiency with HRIS and payroll systems (e.g., ADP, SAP, Workday, or similar platforms).
• Excellent communication and collaboration skills across cross-functional teams.
• Must be a US Citizen or Permanent Resident.

Responsibilities

• Process end-to-end payroll for US-based associates across multiple company codes and locations, ensuring accuracy, timeliness, and compliance with federal, state, and local regulations
• Support the Payroll Manager in standardizing payroll processes and maintaining data integrity across all payroll systems
• Assist in the administration of payroll systems, including HRIS and timekeeping platforms, troubleshooting issues and escalating as appropriate
• Prepare and reconcile payroll reports on a monthly, quarterly, and annual basis to support senior leadership reporting
• Generate payroll analytics to support strategic business decisions and collaborate with Finance teams to align payroll data with budgets and forecasts
• Identify payroll discrepancies and inefficiencies and recommend corrective actions or process improvements
• Support internal and external audit processes by preparing documentation and responding to auditor inquiries
• Assist with special projects, including M&A payroll integrations, system upgrades, and process transformation initiatives
• Collaborate cross-functionally with HR, IT, and Finance teams to ensure seamless payroll operations
• Maintain strict confidentiality and data security for all payroll information
• Perform other related duties as assigned by the Payroll Manager or HR leadership

Skills

Payroll processing

Multi-state payroll

Data accuracy

Confidentiality

Education

Bachelor's degree in accounting/finance/business

Tools

ADP Workforce Now

Oracle HCM

HRIS/Timekeeping systems

Job description

Bel Fuse Inc. is seeking a Payroll Specialist to support end-to-end payroll processing across US locations. You will work with the Payroll Manager to ensure accuracy, compliance, and timely processing for multiple company codes and states.

The role requires a Bachelor's degree and 3–5 years' payroll experience, ADP Workforce Now, and strong knowledge of federal, state, and local regulations. The team collaborates with HR, IT, and Finance, maintaining data integrity and confidentiality.