Multi-State Payroll Pro - ADP Expert & Compliance

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C.; Mountainville (NY); On-site; USD 38,572 - 55,104; Full time

Benefits offered by this job

401(k) retirement plan

Medical insurance

Paid time off

Tuition reimbursement

HSA option

Commuter benefits

Life insurance

Dental coverage

Vision coverage

Flex spending accounts

Job summary

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C. seeks a detail-oriented Payroll Specialist to support multi-state payroll operations for its professional services team.

The role requires 3+ years of payroll experience, ADP Workforce Now expertise, and strong Excel skills. You will handle timekeeping, benefits deductions, 401(k) administration, and audits while ensuring compliance with FLSA and state laws.

Qualifications

• Associate’s degree or higher in Business Administration, Accounting, Finance, or related field or equivalent experience.
• Minimum of 3+ years of payroll processing experience, including multi-state payroll environments.
• Hands-on experience with ADP Workforce Now is required.
• Strong knowledge of FLSA, payroll tax regulations, and wage compliance requirements.
• Experience processing payroll for 250+ employees and/or multiple payroll cycles preferred.
• AEC or professional services industry experience strongly preferred, including familiarity with project-based labor tracking, billable hours, or prevailing wage environments.
• High level of accuracy and attention to detail, with the ability to meet strict weekly deadlines.
• Advanced proficiency in Microsoft Excel (formulas, data imports, reconciliations, and reporting).
• Strong communication skills and ability to collaborate across HR, Finance, and operations teams.
• Ability to handle sensitive and confidential information with discretion.

Responsibilities

• Process and audit employee timesheets, including manual entry into ADP Workforce Now.
• Administer full-cycle payroll for multi-state operations, including weekly payroll processing, reporting, reconciliations, and audits.
• Maintain and update employee payroll records, including pay rates, tax withholdings, direct deposit details, and benefit deductions.
• Review and process employee expense reports and reimbursements, including manual checks and ACH payments.
• Process employee PTO, benefit time, and time-off requests in accordance with policy.
• Support administration of the 401(k) plan, including employee changes and reporting.
• Assist with internal and external audits, including certified payroll or project-related reporting.
• Perform other payroll, accounting, and administrative duties as needed.

Skills

Payroll processing

Attention to detail

Communication skills

Cross‑functional collaboration

Project-based labor tracking

Education

Associate’s degree or higher in Business Administration, Accounting, Finance, or related field

Tools

ADP Workforce Now

Microsoft Excel

Job description

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C. seeks a detail-oriented Payroll Specialist to support multi-state payroll operations for its professional services team.

The role requires 3+ years of payroll experience, ADP Workforce Now expertise, and strong Excel skills. You will handle timekeeping, benefits deductions, 401(k) administration, and audits while ensuring compliance with FLSA and state laws.