US Payroll & Benefits Specialist

Jobot; Nevada City (CA); On-site; USD 41,000 - 45,000; Full time

Job summary

Jobot is seeking a US Payroll & Benefits Specialist to own multi-state payroll and benefits administration on-site in California. You will use UKG Pro/WFM, manage W-2s, deductions, and 401(k) programs, while collaborating with HR, Finance, and Canadian payroll teams.

Ideal candidates have CPP, 3+ years of U.S. payroll experience (California preferred), and strong Excel/HRIS knowledge. Monday–Friday office hours, on-site role in Rancho Dominguez, CA.

Qualifications

• College or university graduate with a CPP designation.
• Minimum 3 years of U.S. payroll processing experience, ideally 3–5 years processing California payroll.
• Hands-on experience with UKG Pro and UKG Workforce Management/WFM.
• Experience administering employee benefits, retirement plans, and HRIS records.
• Strong knowledge of U.S. wage-and-hour requirements, including California payroll rules, FLSA, and applicable payroll tax and 401(k) requirements.
• Strong Microsoft Excel skills, including pivot tables, VLOOKUPs, and formulas, plus proficiency with Outlook.
• Fluency in English and the ability to handle sensitive employee information confidentially.
• Ability to work onsite in Rancho Dominguez, CA, Monday–Friday during standard office hours.

Responsibilities

• Process accurate, timely multi-state U.S. payroll using UKG Pro and UKG Workforce Management, ensuring compliance with federal, state, and local requirements.
• Audit timecards and process regular wages, overtime, vacation pay, bonuses, and payroll adjustments.
• Calculate and reconcile tax withholdings, garnishments, benefit deductions, and 401(k) contributions; ensure timely remittances.
• Manage year-end payroll, W-2 generation, and annual payroll rate configurations.
• Maintain employee data, banking information, W-4s, paygroups, and deduction configurations within UKG.
• Administer benefit enrollments and terminations through Benefits Solver, reconcile provider billing, and coordinate 401(k) enrollment with Equitable and the broker.
• Configure and troubleshoot WFM, employee access, reporting relationships, and physical UKG time clocks; support managers with time approvals.
• Coordinate payroll funding and journal entries with Finance; prepare payroll analytics, reconciliations, and audit reports.
• Support monthly workers’ compensation reconciliations and annual 401(k) compliance testing.
• Resolve employee payroll, timekeeping, benefit deduction, direct deposit, and tax-form questions confidentially.
• Maintain audit-ready records, improve payroll processes, and cross-train for backup coverage with the Canadian payroll counterpart.

Skills

UKG Pro

UKG Workforce Management

Payroll processing

Benefits administration

HRIS

Excel

English fluency

California payroll

Education

CPP designation

Bachelor's degree

Tools

Power BI

Job description

US Payroll & Benefits Specialist

$30 - $33 per hour | CRYSTAL CITY, CA | On-site | Permanent

US Payroll & Benefits Specialist | $30–$33/Hour | UKG Pro & California Payroll | Onsite, Monday–Friday

A bit about us:

Founded over six decades ago and based in Canada, with this opportunity located in Rancho Dominguez and other offices in Pedricktown, Toronto, Montreal, and Delta, we are a leading North American supplier of premium grass-fed beef, lamb, and venison. We connect customers with quality proteins from New Zealand and Australia through an established processing and distribution network, serving retail and foodservice partners with dependable supply and a commitment to quality.

Why join us?

• Consistent Schedule: Monday–Friday, standard office hours, onsite in Rancho Dominguez.
• Ownership & Impact: Own payroll and benefits administration for our U.S. workforce.
• Established Business: Join an organization with more than 60 years of industry history.
• Cross-Functional Collaboration: Partner with HR, Finance, operations leaders, and our Canadian payroll counterpart.
• Process Improvement: Help optimize UKG workflows, reporting, and the employee payroll experience.

Job Details

Key Responsibilities and Duties

• Process accurate, timely multi-state U.S. payroll using UKG Pro and UKG Workforce Management, ensuring compliance with federal, state, and local requirements.
• Audit timecards and process regular wages, overtime, vacation pay, bonuses, and payroll adjustments.
• Calculate and reconcile tax withholdings, garnishments, benefit deductions, and 401(k) contributions; ensure timely remittances.
• Manage year-end payroll, W-2 generation, and annual payroll rate configurations.
• Maintain employee data, banking information, W-4s, paygroups, and deduction configurations within UKG.
• Administer benefit enrollments and terminations through Benefits Solver, reconcile provider billing, and coordinate 401(k) enrollment with Equitable and the broker.
• Configure and troubleshoot WFM, employee access, reporting relationships, and physical UKG time clocks; support managers with time approvals.
• Coordinate payroll funding and journal entries with Finance; prepare payroll analytics, reconciliations, and audit reports.
• Support monthly workers’ compensation reconciliations and annual 401(k) compliance testing.
• Resolve employee payroll, timekeeping, benefit deduction, direct deposit, and tax-form questions confidentially.
• Maintain audit-ready records, improve payroll processes, and cross-train for backup coverage with the Canadian payroll counterpart.

Qualifications Needed:

• College or university graduate with a Certified Payroll Professional (CPP) designation.
• Minimum 3 years of U.S. payroll processing experience, ideally 3–5 years processing California payroll.
• Hands-on experience with UKG Pro and UKG Workforce Management/WFM, formerly UKG Dimensions.
• Experience administering employee benefits, retirement plans, and HRIS records.
• Strong knowledge of U.S. wage-and-hour requirements, including California payroll rules, FLSA, and applicable payroll tax and 401(k) requirements.
• Strong Microsoft Excel skills, including pivot tables, VLOOKUPs, and formulas, plus proficiency with Outlook.
• Proven ability to reconcile payroll, identify discrepancies, maintain accurate records, and meet recurring deadlines.
• Fluency in English and the ability to handle sensitive employee information confidentially.
• Ability to work onsite in Rancho Dominguez, CA, Monday–Friday during standard office hours.

Preferred:

• Custom reporting experience using UKG Pro People Analytics/IBM Cognos, or similar platforms such as Power BI.
• Manufacturing or distribution industry experience.
• Bilingual English/Spanish, highly desired.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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