US - NE - Winslow - Administrative Assistant

Stella Jones Corporation in; Winslow (IN); On-site; USD 32,000 - 45,000; Full time

Job summary

Stella Jones Corporation in Winslow, IN is seeking an Administrative Assistant to perform routine clerical and administrative support duties. This role will help implement administrative systems, procedures and policies and monitor projects within the department.

Responsibilities include typing, filing, coordinating mail, scheduling meetings and travel, handling phone calls, and maintaining files and forms.

Qualifications

• General clerical duties including typing, faxing, copying, answering telephones and filing.
• Prepare and submit monthly forms, invoices, and check requests.
• Maintain department files and library including record retention.
• Coordinate, schedule, and manage meetings, travel arrangements and calendar.
• Provide backup support to front desk receptionist.
• Assure that all assigned projects are completed in a timely and efficient manner.

Responsibilities

• Coordinate general administrative duties such as typing, filing, and answering telephones.
• Distribute incoming and outgoing mail within the department.
• Schedule meetings, appointments and travel arrangements for staff.
• Answer phones, route calls or take messages.
• Ensure equipment operation and coordinate repairs when needed.
• Maintain office supplies and department files including retention program.

Skills

Clerical skills

Microsoft Office

Phone etiquette

Education

High School Diploma

Tools

Microsoft Office Suite

Email software

Job description

The Administrative Assistant position will perform duties of routine clerical and administrative support as well as implement administrative systems, procedures and policies, and monitor administrative projects.

Responsibilities

• Coordinate, organize and perform general administrative duties to include typing, faxing, copying, answering telephones and filing as needed.


• Gather, sort and distribute incoming and outgoing mail within the department.


• Schedule and coordinate meetings, appointments, and travel arrangements for department staff.


• Answer telephones, route calls, and/or take messages.


• Ensure operation of equipment by completing preventive maintenance requirements; call for repairs.


• Maintain office supplies for department; approve special office supply requests.


• Maintain department files and library including record retention program.


• Prepare and submit monthly forms, invoices, and check requests.


• Assures that all assigned projects are completed in a timely and efficient manner and follow-up is done on all administrative details.


• Provide backup support to front desk receptionist.


• Perform other related duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.