University Park Office Manager - Student Employee

Abilene Christian University; Abilene (TX); On-site; USD 60,000 - 80,000; Part time

Job summary

Abilene Christian University is seeking a University Park Office Manager for student employment. The role involves property management, hospitality for residents, and daily administrative responsibilities. Applicants must be enrolled ACU students, proficient in Google Drive, and possess strong communication skills. This part-time position requires a minimum of 25 hours per week, offering flexibility during weekdays and some weekends.

Qualifications

• Must have been out of high school for 2 or more years.
• Must be in good standing with university offices.
• Familiarity with emergency procedures is needed.

Responsibilities

• Conduct weekly property walk-throughs for maintenance needs.
• Facilitate housing for short/temporary stays.
• Monitor UP email and maintain Google Drive.

Skills

Proficient in Google Drive

Proper email/phone etiquette

Good communication skills

Education

Must be an enrolled ACU student

Job description

About ACU

ACU is affiliated with the fellowship of the Church of Christ. All applicants must be professing Christians and willing to support the Christian mission and purpose of Abilene Christian University while employed by the university.

Title of Position University Park Office Manager - Student Employee Department Residence Life- University Park Apartments Hours per Week 25 hours minimum Job Qualifications

***This is a student employee position, requiring applicants to be enrolled ACU students***

Position Requirements:

• Office Manager must have been out of high school for 2 or more years
• Office Manager must be proficient in Google Drive and proper email/phone etiquette
• Office Manager must be in good standing with the Dean of Students, Residence Life, Human Resources and all other university administrative offices.
• Office Manager must attend required training sessions and meetings.
• Office Manager must be familiar with emergency procedures and protocols.
• Office Manager must be familiar with and abide by the Employee Handbook, specifically with the Standard of Conduct.
• Office Manager must be familiar with and abide by the Student Handbook, specifically with the Student Code of Conduct.

Position Description/ Job Duties

Essential Job Functions-

Property Management:

• Conduct weekly walk-throughs on property to identify any maintenance needs
• Submit and track work orders for property maintenance
• Follow up with Facilities and residents around maintenance concerns
• Manage ongoing maintenance schedule
• Track and maintain property amenities.

Hospitality:

• Facilitate move-in/move-outs for UP residents
• Facilitate housing for short/temporary stays
• Maintain office and community spaces
• Maintain amenity reservations and schedules
• Updates flyers and signage around property

Resident Involvement:

• Conduct follow-up with residents regarding concerns
• Issue property letters regarding fines, violations, notices, etc.
• Provide updates to residents regarding urgent maintenance or property needs
• Issue visitor parking passes
• Provide property-wide notices and communication.

Administrative Excellence:

• Monitor UP email
• Maintain UP Google Drive
• Assist Director with scheduling needs
• Assist Director with receipt submissions
• Manage key inventory
• Attend weekly 1:1 with Director or SRA

Regular Responsibilities:

• Daily communication and interaction with residents
• Engagement with maintenance concerns
• Communication of Res Life announcements
• Collaboration with apartment community and staff members to organize events
• Oversee/assist with move-in and move-out procedures
• Other duties as assigned by the Director.

Preferred Availability Monday - Friday, some weekends. Additional Information

ACU does not unlawfully discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law.

ACU is committed to maintaining a safe and secure campus environment and protecting the university's financial and physical assets. Therefore, Abilene Christian University conducts background checks on all candidates for employment in security sensitive positions.