University Events Student Assistant

Florida Gulf Coast University; United States; On-site; USD 17,000 - 22,000; Part time

Job summary

Florida Gulf Coast University is seeking a University Events Student Assistant to support the events team in planning, setup, and onsite execution. You will help prepare materials, manage signage, and assist with inventory, coordinating with staff to ensure smooth event operations.

The role emphasizes hands‑on event experience, strong organization, and teamwork in a fast-paced environment. FGCU offers practical skill development and campus involvement opportunities.

Qualifications

• Enrolled as a degree‑seeking student at FGCU.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Willingness to learn event management software.
• Strong organizational and communication skills.
• Ability to work independently and as part of a team.
• Experience with Canva is a plus.

Responsibilities

• Assist with event setup and breakdown and move materials.
• Provide hands-on support during events and assist with execution.
• Prepare event materials such as name tags and signage.
• Organize and maintain event inventory and equipment.
• Prepare items for luncheons, dinners, ceremonies, and receptions.
• Support administrative and planning tasks when not at events.
• Maintain event information in FGCU systems.
• Perform other event-related duties as needed.

Skills

Organizational skills

Communication

Teamwork

Education

Enrollment as FGCU student

Tools

Microsoft Office

Canva

Job description

Job Summary

The University Events Student Assistant supports the University Events team with the preparation and execution of university events. This position provides hands-on experience in event planning, event operations, and event logistics while assisting with both day-to-day event preparation and onsite event support.

Job Description

Duties and Responsibilities

Assist with event setup and breakdown, including loading, unloading, transporting, and organizing event materials, décor, signage, and staging items. Provide hands‑on support during events and assist the University Events team with event execution as needed. Assist with preparing event materials, including name tags, signage, printed materials, stationery, and other event‑related items. Organize and maintain University Events inventory, including tracking event supplies, décor, equipment, and rental items. Assist with preparing and organizing items needed for luncheons, dinners, ceremonies, receptions, and other university events. Support the team with basic administrative and event‑planning tasks when not assisting with active events. Assist with maintaining event information and materials within University Events systems. Perform other event‑related duties as assigned.

Additional Job Description Required Qualifications

Enrolled as a degree‑seeking student at Florida Gulf Coast University at hire and throughout the appointment and in good conduct standing. Experience operations a computer and proficient with Microsoft Office (Word, Excel, and Outlook). Knowledge, Skills, & Abilities: Willingness to learn event management and scheduling software. Strong organizational and communication skills. Ability to work independently and as part of a team. Ability to assist with the physical setup and breakdown of events. Working knowledge of Microsoft Office and Canva. Dependable, professional, and comfortable working in a fast‑paced event environment.

Company Information

FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. Temporary jobs offered through FGCU's career site aim to support students financially while also offering valuable opportunities for skill development and networking. Additionally, non‑students can also find temporary job listings that align with their skillset and career goals, providing flexible employment options in the FGCU community.