UNIV - Administrative Coordinator I - Department of Pediatrics: Hematology Oncology

MUSC Children's Health; Charleston (SC); On-site; USD 38,000 - 73,000; Full time

Job summary

Join a leading health organization as an Administrative Coordinator in the Department of Pediatrics: Hematology Oncology. This role involves providing essential administrative support, managing schedules, and facilitating communication between departments. Ideal candidates will have a strong background in business management or public administration, ensuring efficient operations within a dynamic healthcare environment.

Qualifications

• 4 years relevant experience in business management or public administration.
• 2 years experience with a bachelor's degree in relevant fields.

Responsibilities

• Provides administrative support to the Division of Pediatric Hematology Oncology.
• Schedules appointments and manages clinic templates.
• Coordinates Division-related purchases and maintains organized files.

Skills

Business Management

Public Administration

Administrative Services

Education

High School Diploma

Bachelor's Degree

Job description

UNIV - Administrative Coordinator I - Department of Pediatrics: Hematology Oncology

Join to apply for the UNIV - Administrative Coordinator I - Department of Pediatrics: Hematology Oncology role at MUSC Children's Health

UNIV - Administrative Coordinator I - Department of Pediatrics: Hematology Oncology

4 days ago Be among the first 25 applicants

Join to apply for the UNIV - Administrative Coordinator I - Department of Pediatrics: Hematology Oncology role at MUSC Children's Health

Job Description Summary

Provides administrative coordinator support to the Division of Pediatric Hematology Oncology. Serves as a liaison between the Division, the Pediatric Business Office, and other departments within MUSC. Schedules appointments and meetings in alignment with the clinic schedule, manages clinic templates, supports provider onboarding, submits leave requests, arranges travel and ground transportation for conferences, and procurement of non-clinical supplies.

Job Description Summary

Provides administrative coordinator support to the Division of Pediatric Hematology Oncology. Serves as a liaison between the Division, the Pediatric Business Office, and other departments within MUSC. Schedules appointments and meetings in alignment with the clinic schedule, manages clinic templates, supports provider onboarding, submits leave requests, arranges travel and ground transportation for conferences, and procurement of non-clinical supplies.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC001022 COM PEDS Hematology/Oncology CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

38,985.00 - 55,559.50 - 72,134.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Provides administrative coordinator support to the Division of Pediatric Hematology Oncology. Serves as a liaison between the Division, the Pediatric Business Office, and other departments within MUSC. Schedules appointments and meetings in alignment with the clinic schedule, manages clinic templates, supports provider onboarding, submits leave requests, arranges travel and ground transportation for conferences, and procurement of non-clinical supplies.

MUSC Minimum Training And Experience Requirements

A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Job Duties

35% - Medical and clinical services preparation: Collaborates closely with the patient access center, acute/ambulatory care teams, and other staff to manage the patient scheduling and appointment process. Assist in scheduling appointments in collaboration with clinical staff.

30% - Prepare documents, letters, and reports as requested, and maintain organized files for important and confidential materials. Manage the procurement and distribution of patient medical record information as requested by Division faculty. Continuously optimize administrative processes, utilizing resources effectively to uphold high standards of customer service.

20% - Coordinate and prepare Division-related purchases from various funding sources, adhering to the procurement guidelines established by MUSC and MISC Physicians. Facilitate vendor setup and process payments, ensuring compliance with State and USC procurement regulations, policies, and procedures. Responsible for completing expense reports for assigned clinicians.

10% - Responsible for recording minutes and tracking action items for Division faculty in appointed meetings/committees.

5% - Other duties as assigned.

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

Referrals increase your chances of interviewing at MUSC Children's Health by 2x

Sign in to set job alerts for “Administrative Coordinator” roles.

Personal Assistants / Family Assistants / Organizers / Household Managers / Admi

Charleston, South Carolina Metropolitan Area $39,223.00-$48,000.00 4 weeks ago

Charleston, South Carolina Metropolitan Area $70,000.00-$78,000.00 2 days ago

Administration Assistantabout Administration Assistant

Charleston, South Carolina Metropolitan Area 1 week ago

Administrative Assistant (Part-Time) (Division of Community and Continuing Education)

Charleston, South Carolina Metropolitan Area 1 day ago

Work-Study - Registrar's Office Assistant

UNIV - Administrative Coordinator I - Department of Pediatrics: Boeing Wellness Center

MUSCP- Executive Administrative Assistant to the President

Work-Study - Registrars Office Assistant

Charleston, South Carolina Metropolitan Area 4 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.