UNIV - Administrative Coordinator I - Department of Medicine: Division of Infectious Diseases

Medical University of South Carolina; Charleston (SC); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Coordinator to support faculty and staff in managing vital program data. This role involves maintaining accurate records, assisting with patient scheduling, and representing the program in state committees. The ideal candidate will possess strong administrative skills, effective communication abilities, and a knack for data management. Join a dynamic team dedicated to making a difference in public health and enjoy a collaborative work environment where your contributions are valued.

Qualifications

• 4 years experience in business management or public administration.
• Ability to maintain effective working relationships.

Responsibilities

• Assists in maintaining Provide Enterprises data and reporting.
• Handles general office duties including scheduling and data entry.

Skills

Administrative Skills

Communication Skills

Data Management

Judgment and Discretion

Interpersonal Skills

Education

High School Diploma

Bachelor's Degree

Job description

Job Description Summary

The Administrative Coordinator assists the faculty and staff with administrative tasks and ensures Ryan White Program data is current and accurately reported to SC DPH for the Division of Infectious Disease.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Temporary

Cost Center

CC000972 COM DOM Infectious Diseases CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

38,985.00 - 55,559.50 - 72,134.000

Scheduled Weekly Hours

20

Work Shift

Job Description

Job Duties:

• 35% - Assists in maintaining Provide Enterprises (PE) data. Ensures data is correctly extracted from the Electronic Medical Record (Epic) into PE. Runs and submits all required reports South Carolina Department of Public Health (DPH).

• 35% - General office duties including, but not limited to:

  • Answering division phone

  • Entering Aids Drug Assistance Program (ADAP) applications

  • Assisting with Epic in basket

  • Scheduling patients

• 15% - Assists Insurance/Medication Coordinators during insurance open enrollment, ensuring required paperwork is completed. Assists in collecting and updating paperwork throughout the year.

• 15% - Represents the MUSC Ryan White program on state committees, including the HIV Planning Council and HIV, Hep C, and STI Conference Committee.

Preferred Experience & Additional Skills:

• Knowledge of laws, regulations, policies, and procedures relevant to the area of employment.

• Ability to exercise judgment and discretion.

• Ability to establish and maintain effective working relationships.

• Ability to interpret and apply laws, regulations, policies, and procedures.

• Ability to communicate effectively.

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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