Unit Secretary, Part-Time

RWJBarnabas Health; Lincoln Park (NJ); On-site; USD 24,000 - 29,000; Part time

Job summary

RWJBarnabas Health is seeking a part-time Unit Secretary for the Inpatient Rehab-Infant/Toddler unit in New Brunswick, NJ. The role provides essential clerical support, coordinates schedules, handles communications, and maintains patient information with confidentiality, enabling care teams to focus on patients.

The ideal candidate has a high school diploma or GED, 1–3 years of clerical experience (hospital experience preferred), proficiency with word processing, and familiarity with Epic.

Qualifications

• Must have a High School Diploma or GED.
• 1–3 years of general clerical experience preferred.
• Hospital experience and knowledge of medical terminology preferred.
• Proficiency with word processing software and strong typing skills.
• Excellent organizational and confidentiality practices.

Responsibilities

• Provide clerical and administrative support including correspondence, reports, meeting materials, and filing.
• Answer telephone calls, screen calls, take messages, and respond to routine inquiries.
• Manage incoming and outgoing mail and communications.
• Coordinate inpatient and ambulatory scheduling with outside referring facilities.
• Support monthly partner meetings, including preparing PowerPoint presentations and sharing wellness data.
• Track data in Epic and assist with reports, patient outreach, and follow-up activities.
• Support practice managers with action items, workflow changes, and operational needs.
• Provide Epic training to staff and serve as a liaison between the Medical Group and primary care practices.
• Maintain office systems, supplies, and equipment while following departmental policies and procedures.
• Handle sensitive and confidential information with discretion.

Skills

Typing

Word processing

Organizational skills

Confidentiality

Education

High School Diploma or GED

Tools

Epic

Job description

Unit Secretary, Part-Time

Category: Clerical / Administrative

Status: Part-Time

Shift: Evening

Facility: Childrens Specialized Hosp

Department: Inpatient Rehab-Infant/Toddler

Pay Range: $17.64 - $21.20 per hour

Location: 200 Somerset St., New Brunswick, NJ 08901

Job Title

Unit Secretary

Location

New Brunswick (NB)

Department Name

Inpatient Rehab-Infant/Toddler

Status

Hourly

Shift

Evening

Pay Range

$17.64 - $21.20 per hour

Pay Transparency

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Our Unit Secretaries play an important role in supporting the daily operations of the unit and helping patients, families, providers, and staff stay connected and informed. By providing organized, responsive administrative support and coordinating essential information, our Unit Secretaries help create an efficient environment where teams can focus on delivering excellent patient care.

As a Unit Secretary, a typical day might include:

• Providing clerical and administrative support, including correspondence, reports, meeting materials, and maintaining files


• Answering telephone calls, screening calls, taking messages, and responding to routine inquiries


• Managing incoming and outgoing mail and communications


• Coordinating inpatient and ambulatory scheduling with outside referring facilities


• Supporting monthly partner meetings, including preparing PowerPoint presentations and sharing annual wellness visit data


• Tracking data in Epic and assisting with reports, patient outreach, and follow-up activities


• Supporting practice managers with action items, expectations, workflow changes, and operational needs


• Providing Epic training to staff as needed and serving as a liaison between the Medical Group and primary care practices


• Maintaining office systems, supplies, and equipment while following departmental and hospital policies and procedures


• Handling sensitive and confidential information with discretion

This role might be for you if:

• You're organized, detail-oriented, and able to manage multiple priorities


• You communicate effectively and work well with providers, staff, patients, and other partners


• You're comfortable working independently and taking initiative to complete assignments


• You have strong computer skills and are comfortable learning new systems and technology


• You take pride in accuracy, organization, and timely follow-through


• You handle confidential information with professionalism, tact, and courtesy

To be considered for this opportunity, you must have a High School Diploma or General Education Degree (GED). Proficiency with word processing software, strong typing, organizational and communication skills, attention to accuracy, ability to work independently, and maintaining confidentiality are required. 1-3 years of general clerical experience is preferred as well as hospital experience and knowledge of medical terminology.

Schedule

Evening shift, Monday through Friday 5:00PM-9:00PM, Part-Time 20 hours per week.

RWJBarnabas Health is an Equal Opportunity Employer