Unit Secretary

Talentify; New Brunswick (NJ); On-site; USD 23,000 - 29,000; Full time

Job summary

Talentify is seeking a Unit Secretary in New Brunswick, NB to support inpatient rehab operations. The role involves clerical tasks, scheduling coordination with referring facilities, and data handling in Epic.

The position requires a high school diploma or GED, strong typing and organization, and the ability to work independently. Experience in a hospital setting is preferred, with the opportunity to contribute to efficient patient care operations.

Qualifications

• High School Diploma or GED required.
• 1-3 years of general clerical experience preferred.
• Hospital experience and knowledge of medical terminology are preferred.

Responsibilities

• Provide clerical and administrative support, including correspondence, reports, and maintaining files.
• Answer and screen telephone calls, take messages, and respond to routine inquiries.
• Coordinate inpatient and ambulatory scheduling with outside referring facilities.
• Prepare PowerPoint presentations and share annual wellness visit data for partner meetings.
• Track data in Epic and assist with reports, patient outreach, and follow-up activities.
• Support practice managers with action items, workflow changes, and operational needs.
• Provide Epic training to staff and liaise between Medical Group and primary care practices.
• Maintain office systems, supplies, and equipment while following policies.

Skills

Clerical experience

Typing speed

Organizational skills

Communication skills

Microsoft Word

Education

High School Diploma or GED

Tools

Epic EHR

PowerPoint

Microsoft Office

Job description

Job Title: Unit Secretary

Location: New Brunswick (NB)

Department Name: Inpatient Rehab - Adolescent

Req #: 0000262575

Status: Hourly

Shift: Day

Pay Range: $17.64 - $21.20 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Our Unit Secretaries play an important role in supporting the daily operations of the unit and helping patients, families, providers, and staff stay connected and informed. By providing organized, responsive administrative support and coordinating essential information, our Unit Secretaries help create an efficient environment where teams can focus on delivering excellent patient care.

As a Unit Secretary, a typical day might include:

• Providing clerical and administrative support, including correspondence, reports, meeting materials, and maintaining files
• Answering telephone calls, screening calls, taking messages, and responding to routine inquiries
• Managing incoming and outgoing mail and communications
• Coordinating inpatient and ambulatory scheduling with outside referring facilities
• Supporting monthly partner meetings, including preparing PowerPoint presentations and sharing annual wellness visit data
• Tracking data in Epic and assisting with reports, patient outreach, and follow-up activities
• Supporting practice managers with action items, expectations, workflow changes, and operational needs
• Providing Epic training to staff as needed and serving as a liaison between the Medical Group and primary care practices
• Maintaining office systems, supplies, and equipment while following departmental and hospital policies and procedures
• Handling sensitive and confidential information with discretion

This role might be for you if:

• You’re organized, detail-oriented, and able to manage multiple priorities
• You communicate effectively and work well with providers, staff, patients, and other partners
• You’re comfortable working independently and taking initiative to complete assignments
• You have strong computer skills and are comfortable learning new systems and technology
• You take pride in accuracy, organization, and timely follow-through
• You handle confidential information with professionalism, tact, and courtesy

To be considered for this opportunity, you must have a High School Diploma or General Education Degree (GED). Proficiency with word processing software, strong typing, organizational and communication skills, attention to accuracy, ability to work independently, and maintaining confidentiality are required. 1-3 years of general clerical experience is preferred as well as hospital experience and knowledge of medical terminology.