Unit Secretary, Mental Health Unit-Open Unit

RWJBarnabas Health; Elizabeth (NJ); On-site; USD 23,000 - 30,000; Part time

Job summary

RWJBarnabas Health is seeking a Unit Secretary for the Mental Health Unit-Open Unit at Trinitas Regional Medical Center in Elizabeth, NJ. This part-time, hourly role supports nursing by maintaining a welcoming, organized environment and ensuring smooth patient information flow.

The successful candidate will coordinate admissions, transfers, and discharges, enter physician orders, and help prepare unit documentation while supporting daily department operations.

Qualifications

• Strong communication skills and professional demeanor.
• Excellent organization and multitasking abilities in a fast-paced setting.
• Comfort with computers and electronic health record systems.

Responsibilities

• Greet patients and visitors with courteous, responsive service.
• Schedule patient appointments and coordinate transport when needed.
• Answer phones and direct requests to appropriate team members.

Skills

Communication

Organizational skills

Multitasking

Computer skills

Customer service

Education

High school diploma or equivalent

Tools

Electronic Medical Records (EMR)

Physician order entry

Job description

Unit Secretary, Mental Health Unit-Open Unit

Req #: 0000264608

Category: Clerical / Administrative

Status: Part-Time

Shift: Day

Facility: Trinitas Regional Medical Center

Department: Mental Health Unit-Open Unit

Pay Range: $19.56 per hour

Location: 655 E. Jersey Street, Elizabeth, NJ 07206

Job Title: Unit Secretary

Location: NEW POINT CAMPUS

Department Name: Mental Health Unit-Open Unit

Req #: 0000264608

Status: Hourly

Shift: Day

Pay Range: $19.56 - $19.56 per hour

Pay Transparency: The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

As a Unit Secretary, you will play a vital role in supporting our nursing team while helping create a welcoming, organized environment for patients, families, and visitors. If you enjoy multitasking, communicating with people, and keeping operations running smoothly, this is an opportunity to make a meaningful impact behind the scenes of patient care. As the central point of communication for the department, you will collaborate with physicians, nurses, and other healthcare professionals to ensure information flows accurately and efficiently, so patients receive exceptional care.

As a Unit Secretary, a typical day might include the following:

• Welcoming patients, families, visitors, and physicians while providing exceptional customer service


• Scheduling appointments for patients, including transport


• Answering telephones and intercoms, directing requests to the appropriate team members


• Coordinating patients' admissions, transfers and discharges with other departments


• Coordinating patient admissions, transfers, and discharges while maintaining accurate patient information


• Entering physician orders and updating patient records using electronic medical record systems


• Preparing, organizing, and maintaining reports and unit documentation.


• Supporting the daily operations of the department by maintaining supplies and ensuring an organized work environment


• Collaborating with physicians, nurses, and the interdisciplinary healthcare team to promote efficient workflows and positive patient experiences

This role might be for you if:

• You enjoy working in a fast-paced healthcare environment where no two days are the same


• You thrive on staying organized and balancing multiple priorities.


• You communicate clearly and professionally with patients, families, physicians, and colleagues


• You take pride in providing outstanding customer service and compassionate support


• You are comfortable using computers and learning electronic health record systems.


• You enjoy being part of a collaborative team dedicated to delivering exceptional patient care


• You're seeking a healthcare career where your organizational skills directly support clinical excellence

To be considered for this position, candidates must have a high school diploma or equivalent, along with previous clerical, administrative, or customer service experience. Strong communication, organizational, multitasking, and computer skills are essential, as is the ability to work effectively in a collaborative healthcare environment. Previous experience as a Unit Clerk, Unit Secretary, or in a hospital or medical office setting is preferred. Knowledge of medical terminology, electronic medical records, physician order entry, and healthcare documentation is also preferred. Part Time position, 8:00am-4:00pm, Weekends schedule.

RWJBarnabas Health is an Equal Opportunity Employer