Unit Secretary (Full-time, Days)

Newark Wayne Community Hospital & DeMay; Village of Newark (NY); On-site; USD 23,000 - 26,000; Full time

Job summary

Newark Wayne Community Hospital & DeMay in Newark, NY is seeking a Unit Secretary to support nursing staff on the Med Surg unit. You will handle communications, scheduling, and supply management on a 36-hour week schedule (5:30a-6:30p or 6a-6:30p).

This role requires strong documentation, professional behavior, and proficiency with PCs and office software; daily tasks include answering calls, routing messages, and maintaining unit inventory.

Qualifications

• Strong documentation and professional behavior.
• Excellent communications and organizational abilities.
• Experience with PC and office software programs.

Responsibilities

• Answer telephone and route calls; provide administrative support for nurses and physicians.
• Sort and distribute mail; create work orders and HELPSTAR tickets.
• Maintain inventory and supply levels for the unit.
• Daily rounding of patients, update whiteboards, and ensure safety measures; respond to patient calls.

Skills

Documentation skills

Communication skills

Organization skills

PC/Office software

Tools

HELPSTAR

Job description

SUMMARYAs a Unit Secretary, you are an integral part of the nursing unit, which relies on your help with communications, process management and supplies.Job Title: Unit SecretaryDepartment: Med SurgLocation: Newark-Wayne Community HospitalHours Per Week: 36 hoursSchedule: Monday-Friday and every other weekend, 5:30a-6:30p or 6a-6:30pATTRIBUTESExceptional documentation skills and professional behaviorExcellent communications and organization skillsDemonstrated experience with PC and office software programsRESPONSIBILITIESDaily Administration. Answer telephone/route calls, provide administrative support for nurses and physicians, sort and distribute mail; create work orders, HELPSTAR tickets and report any unit requirements to appropriate department; maintain inventory and supply levels for unitPatient Care. Perform daily rounding of patients on unit, update whiteboards and ensure all safety measures are in place; respond to patient’s call for service as needed; maintain awareness of arrivals and discharges on unitDocumentation. Ensure concise, pertinent and complete patient care documentationEDUCATION:LICENSES / CERTIFICATIONS:PHYSICAL REQUIREMENTS:Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.PAY RANGE:$17.25 - $19.89CITY:NewarkPOSTAL CODE:14513The posted pay range is a good faith representation of potential base pay for this position. It may be modified in the future and eligible for additional pay components. Individual annual salaries/hourly rates could vary based on position details and FTE. Pay is determined by considering factors including, but not limited to, experience, relevant qualifications, specialty, internal equity, locations, and contracts.Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.