Unit Secretary (Full-time, Days)

Rochester Regional Health; City of Rochester (NY); On-site; USD 24,000 - 27,000; Full time

Job summary

Rochester Regional Health in Newark, NY, is seeking a Unit Secretary to support the Med Surg team on a busy nursing unit. You will handle communications, process management and supply coordination to ensure smooth daily operations.

This role involves answering calls, routing messages, maintaining patient documentation, updating whiteboards and ensuring safety and inventory. Strong organizational skills and proficiency with PC/office software are essential.

Qualifications

• Exceptional documentation and professional behavior.
• Excellent communications and organization skills.
• Demonstrated experience with PC and office software programs.

Responsibilities

• Daily Administration. Answer telephone/route calls, provide administrative support for nurses and physicians, sort and distribute mail; create work orders, HELPSTAR tickets and report any unit requirements to appropriate department; maintain inventory and supply levels for unit.

Skills

Documentation skills

Communication skills

Office software proficiency

Job description

Summary

As a Unit Secretary, you are an integral part of the nursing unit, which relies on your help with communications, process management and supplies.

Job Title

Unit Secretary

Department

Med Surg

Location

Newark-Wayne Community Hospital

Hours Per Week

36 hours

Schedule

Monday-Friday and every other weekend, 5:30a-6:30p or 6a-6:30p

Attributes

• Exceptional documentation skills and professional behavior
• Excellent communications and organization skills
• Demonstrated experience with PC and office software programs

Responsibilities

• Daily Administration. Answer telephone/route calls, provide administrative support for nurses and physicians, sort and distribute mail; create work orders, HELPSTAR tickets and report any unit requirements to appropriate department; maintain inventory and supply levels for unit
• Patient Care. Perform daily rounding of patients on unit, update whiteboards and ensure all safety measures are in place; respond to patient’s call for service as needed; maintain awareness of arrivals and discharges on unit
• Documentation. Ensure concise, pertinent and complete patient care documentation

Physical Requirements

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67-100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

Pay Range

$17.25 - $19.89

City

Newark

Postal Code

14513

The posted pay range is a good faith representation of potential base pay for this position. It may be modified in the future and eligible for additional pay components. Individual annual salaries/hourly rates could vary based on position details and FTE. Pay is determined by considering factors including, but not limited to, experience, relevant qualifications, specialty, internal equity, locations, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.