Unit Secretary FT 7a-7p

Poplar Bluff Regional Medical Center; Loma Linda (MO); On-site; USD 32,000 - 42,000; Full time

Job summary

Poplar Bluff Regional Medical Center is seeking a Unit Secretary to support the patient care team by performing clerical tasks, answering phones, and coordinating admissions and transfers in a clean, organized environment.

The role requires basic medical terminology knowledge, proficiency with Microsoft Office and EMR systems, and strong attention to detail and communication skills. BCLS certification is required within 30 days of hire.

Qualifications

• Completion of a Unit Secretary course or Medical Terminology course preferred
• 0-2 years of receptionist or secretarial training required

Responsibilities

• Enter orders into the computer system with accuracy and minimal shortages.
• Answers phones, manages patient records, schedules appointments in EMR, and ensures documentation is accurate.
• Maintains patient charts and ensures labs, consults, and reports are retrieved and distributed promptly.
• Assists physicians with labs and patient lists and notifies physicians of consults.
• Prioritizes tasks, handles STAT orders and urgent needs immediately.
• Greets and assists patients, coordinates admissions, discharges, and transfers, and facilitates patient requests.

Skills

Medical terminology

Microsoft Office

HIPAA compliance

Attention to detail

Communication skills

Relationship building

Education

High School Diploma

Tools

EMR systems

Office software

Job description

Job Summary

The Unit Secretary contributes to high quality, patient-centered care by performing a variety of clerical tasks. The Unit Secretary functions as receptionist for the unit and assists the patient care team while maintaining a clean, organized, and safe environment.

Essential Functions

• Accurately enters orders into the computer system, ensuring minimal shortages.
• Answers phones, manages patient records, schedules appointments, and ensures accurate documentation in the electronic medical records (EMR) system.
• Maintains patient charts and ensure labs, consults, and reports are retrieved and distributed promptly.
• Follows consult procedures accurately, ensuring physicians are notified and patient names are listed correctly. Assists physicians with labs and patient lists.
• Prioritizes tasks effectively, handling STAT orders and urgent needs immediately (e.g., STAT x-rays, repairs).
• Greets and assists patients, coordinates admissions, discharges, and transfers, and facilitates patient requests.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Completion of a Unit Secretary course or Medical Terminology course preferred
• 0-2 years of receptionist or secretarial training required

Knowledge, Skills and Abilities

• Basic knowledge of medical terminology.
• Adept at learning new technologies to perform data entry, manage calendars, and create reports.
• Proficiency in Microsoft Office Suite and other office-related software.
• Ability to maintain confidentiality and handle sensitive patient information in accordance with HIPAA regulations.
• Strong attention to detail and accuracy.
• Excellent communication skills both written and verbal
• Builds strong relationships at the facility with core customer base (nurses, physicians, core team members, etc.) and facility leadership

Licenses and Certifications

• BCLS - Basic Life Support obtained within 30 days of hire required

INDCS

Job Info

• Job Identification 167229
• Job Category Administrative Support
• Degree Level High School Graduate
• Job Schedule Full time
• Job Shift Day
• Locations 3100 Oak Grove Rd, Poplar Bluff, MO, 63901, US