Unit Secretary, Part Time Day

ScionHealth; Saint Petersburg (FL); On-site; USD 32,000 - 44,000; Full time

Job summary

ScionHealth in Saint Petersburg, FL is seeking a Unit Secretary to provide clerical support on the nursing unit, coordinating messages, charts, and census data. You will assist patients, families, and staff, ensuring smooth communication and timely documentation.

The ideal candidate will have a high school diploma, knowledge of medical terminology, and the ability to work under pressure while maintaining confidentiality and teamwork.

Qualifications

• Knowledge of medical terminology.
• Ability to protect patient and staff confidentiality.
• Strong communication and teamwork under pressure.
• Fluent English reading and speaking.
• Reliable attendance and punctuality.

Responsibilities

• Performs clerical tasks for the nursing unit per secretary's scope.
• Answers the phone, takes and relays messages promptly.
• Responds to call lights and conveys messages quickly.
• Under nurse direction, schedules patient tests and activities.
• Prepares admission charts and labels with patient/physician info.
• Processes patient orders as appropriate.
• Handles discharge orders and copies records for receiving facility.
• Disassembles charts and sends records to medical records.
• Orders supplies under nurse manager direction.
• Assists physicians as needed.
• Prepares and maintains census sheets.

Skills

Medical terminology

Confidentiality

Team communication

Fluent English

Attendance reliability

Education

High School Diploma or Equivalent

Job description

Description

At ScionHealth, we empower our caregivers to do what they do best. We value every voice by caring deeply for every patient and each other. We show courage by running toward the challenge and we lean into new ideas by embracing curiosity and question asking. Together, we create our culture by living our values in our day-to-day interactions with our patients and teammates.

Job Summary

Provides clerical support and services to meet the specific needs of the Unit.

Essential Functions

• Performs clerical functions for the nursing unit within the unit secretary's sphere of responsibility.
• Answers the telephone, take messages and communicates messages to the appropriate person
  in a timely manner.
• Answers call lights and communicates messages to the appropriate person in a timely manner.
• Under direction of a nurse, schedules patient tests, procedures and activities.
• Prepares admission charts/records. Assemble charts for new admissions with all appropriate
  forms. Labels chart with correct patient and physician information.
• Processes patient orders as appropriate.
• Processes patient discharge orders. Make copy of medical record for accepting facility as
  required by policy.
• Disassembles patient chart and sends chart to medical records after patient discharge.
• Orders supplies under direction of the nurse manager or charge nurse.
• Assist physicians as needed.
• Prepares and keeps current census sheets.

Knowledge/Skills/Abilities/Expectations

• Knowledge of medical terminology.
• Ability to maintain confidentiality of all patient and/or employee information to assure patient and/or employee rights are protected.
• Ability to work under stress and to respond quickly in emergency situations. Ability to work cooperatively as a member of a team.
• Demonstrates a high level of interpersonal skills when working or interacting with patients, their families and other staff members.
• Approximate percent of time required to travel, 0%
• Must read, write and speak fluent English.
• Must have good and regular attendance.
• Performs other related duties as assigned.

Qualifications

Education

• High School Diploma or Equivalent including education equivalent to completion of secondary school or demonstrated ability to perform the essential functions of the role. (Preferred)

Licenses/Certifications

• None

Experience

• 1 year recent Unit Secretary and Nursing Assistant experience in an acute care setting preferred.