Unit Secretary (Evening Shift)

Masonicare; Wallingford (CT); On-site; USD 25,000 - 30,000; Full time

Job summary

Unit Secretary (Evening Shift) at Behavioral Health Hospital, Masonicare Health Center, Wallingford, CT, is a full-time position with a 2:45pm–11:15pm schedule, Monday through Friday. The US serves as the pivotal link in daily care center operations under the supervision of the Clinical Nurse Manager.

Responsibilities include coordinating physician visits and appointments, transcribing orders, maintaining medical records, assisting with staffing, and facilitating communication with staff,

Qualifications

• Essential duties include organizing daily activities and scheduling, transcribing physician orders, and maintaining medical records.
• Experience may include 1-2 secretarial roles; CNA preferred.

Responsibilities

• Coordinate daily activities related to physician visits, reviews, and appointments.
• Transcribe orders into the Meditech Order Entry module and communicate urgent orders.
• Maintain complete, organized medical records and ensure compliance with audits.
• Serve as a resource to staff, physicians, patients, families, and visitors with professional communication.
• Assist in cost containment through requisitioning supplies and inventory management.
• Communicate effectively with residents, patients, and staff, considering age and needs.
• Perform other duties as required.

Education

High School or equivalent

Job description

Unit Secretary (Evening Shift)

Behavioral Health Hospital at the Masonicare Health Center - Wallingford, CT

Monday through Friday 40 hours

Evening shift - 2:45pm to 11:15pm

The Unit Secretary (US) serves as the pivotal person in the routine operations and smooth running of the care center on a daily basis under the direction and supervision of the Clinical Nurse Manager.

Essential Duties and Responsibilities:

• 1. The US organizes and coordinates the daily activities of the care center related to physician visits, monthly reviews, annual History & Physical's, consultant visits, patient/resident appointments, lab and x-ray appointments, LOA's, etc, staff assignments and schedules. She/he will maintain the daily nursing staffing sheet and assist in staffing and scheduling activities as directed by the CNM.
• 2. The US will transcribe physician orders into the Meditech Order Entry module accurately and efficiently and communicate all urgent or emergent orders to the appropriate staff to ensure the safe and effective delivery of patient care.
• 3. The US will perform all clerical duties necessary to maintain a complete, organized and current medical record and will demonstrate full understanding of responsibilities of all procedures relating to the medical record such as: admissions, discharges, transfers, deaths and purging. The medical record will meet all facility and regulatory standards as demonstrated by compliance with monthly medical record audits.
• 4. The US serves as a resource to all staff, physicians, patients/residents, families and visitors and communicates information promptly and accurately in a professional and sensitive manner. She/he is able to prioritize work in order to provide prompt and efficient service and demonstrates flexibility in her/his working schedule to best meet departmental needs.
• 5. The US assists in the containment of costs through the requisitioning of supplies and equipment, maintenance and repair services and preparation of related forms in order to keep accurate inventories of supplies and equipment.
• 6. Communicates effectively and tactfully with residents/patients recognizing their age, needs, abilities and physical condition.
• 7. Performs other duties as required.

Minimum Qualifications:

• Education: High School or equivalent
• Experience: 1-2 secretarial experience preferred.
• Certificates, Licenses, Registrations: CNA preferred